Payroll Technician, General

POSITION TITLE: Payroll Technician, General

JOB CODE: 474A

DIVISION: Financial Services

SALARY

SCHEDULE:

Office Clerical/Technician Annual

DEPARTMENT: Payroll Services

WORKDAYS: Annual Administrative

REPORTS TO: Payroll Manager

PAY GRADE: Rank VIII (NCT8)

FLSA: Non-Exempt

PAY FREQUENCY: Monthly

PRIMARY FUNCTION: First Contact for general payroll inquiries via phone and email; processes new hire onboarding paperwork and imports to Munis, processes address, direct deposit, and State and Federal withholding tax form changes, handles fingerprinting deduction imports and reconciliations; assists with temporary employee ESS access resets.

REVISION DATE(S): 5/25

Educational Level: High School Diploma or High School Equivalency required

Certification/License

Required:

None

Experience: 2-5 years payroll and/or bookkeeping experience

Physical

Activities:

Routine physical activities that are required to fulfill job responsibilities

Knowledge, Skills, & Abilities: Excellent written and oral communication; advanced math and Excel aptitude

The Board of Education and the Superintendent may accept alternatives to some of the above requirements.

• Demonstrates prompt and regular attendance.
• Answers phone and assists callers; forwards call to appropriate area as needed.
• Receives all incoming correspondence (U.S. Mail, ESS / Payroll Email) and routes to appropriate individual.
• Prepares and processes W-2 forms requested by employees, assists with annual EPV reporting.
• Processes W-4 and G-4 forms for Federal and State tax withholding manually or via imports to Munis.
• Processes address change and direct deposit requests for employees manually or via import to Munis.
• Assists with processing manual paychecks and communication to effected employee(s).
• Assists in calculating and processing TRS retirement sick leave certification requests.
• Handles employee professional association and credit union deduction changes.
• Handles Department of Labor inquiries and Open Record Requests; assists with annual disability reporting.
• Maintains Employee Personnel files and documentation management systems; assists with ESS resets.
• Imports data into Munis, analyzes information, and compiles reports.
• Performs other duties as assigned by appropriate administrator.