Executive Assistant & Office Coordinator

Description

This role is for someone who likes to stay one step ahead

UpSwell is looking for an Executive Assistant & Office Coordinator who enjoys being organized, keeping things running smoothly, and supporting a fast-moving team.

This is a highly visible role where you will work closely with leadership, help manage day-to-day operations, and play a key part in creating a positive and well-run office environment.

If you take pride in being reliable, detail-oriented, and proactive, this is a strong opportunity to build your career.

UpSwell is a nationally recognized marketing agency helping multi-location brands drive measurable revenue through direct mail, digital marketing, and data-driven strategy. We partner with growing brands, franchise systems, and private equity-backed organizations to deliver marketing that actually drives results.

We are in a strong growth phase, building a collaborative, high-performing team and continuing to scale our impact—while maintaining a culture recognized as one of the Best & Brightest Companies to Work For in the Nation.

• Keep executive calendars organized and updated
• Coordinate meetings, travel, and scheduling priorities
• Provide administrative support to leadership
• Communicate professionally on behalf of executives when needed

• Keep the office organized, stocked, and running smoothly
• Coordinate supplies, snacks, and day-to-day needs
• Assist with vendor coordination and general office logistics
• Support onboarding logistics for new hires (workspace setup, coordination with IT/HR)

• Assist with planning team meetings and company events
• Coordinate logistics including scheduling, food, and supplies
• Help maintain a positive, organized, and welcoming office environment

• Leadership schedules run smoothly and efficiently
• The office feels organized, well-supported, and professional
• Employees have what they need day-to-day without friction
• Events and internal activities are well planned and executed

Requirements

• 1–3 years of experience in administrative support, office coordination, or similar roles
• Highly organized with strong attention to detail
• Proactive and dependable, with the ability to anticipate needs
• Strong communication and interpersonal skills
• Comfortable managing multiple priorities in a fast-paced environment
• Professional and able to handle confidential information appropriately
• A bachelor’s degree is preferred but not required.

• Growing company with strong momentum and opportunity to develop your skills
• Exposure to leadership and insight into how a business operates
• A role where you can take ownership and make a visible impact
• Collaborative, supportive team environment

This is a great opportunity for someone early in their career who wants to grow, learn, and play an important role in a fast-moving company.

If you are organized, dependable, and enjoy helping teams operate at a higher level, we would love to hear from you.