Sr. Administrative Assistant

Executive Assistant to CEO & CFO (Healthcare)

Position Summary

The Executive Assistant provides high-level administrative support to the CEO and CFO in a fast-paced healthcare environment. This role requires strong organizational skills, discretion, and the ability to manage competing priorities while supporting executive operations and global communication.

• Manage complex executive calendars, meetings, and priorities across time zones
• Coordinate domestic and international travel, including detailed itineraries
• Prepare and reconcile expense reports in compliance with company policies
• Support employee onboarding and assist with open enrollment and HR coordination
• Draft, proofread, and manage confidential documents and oversee document execution
• Serve as a liaison between executives, internal teams, and international clients
• Organize meeting logistics, materials, and follow-up actions

• 5+ years supporting senior executives (CEO, CFO, or equivalent)
• Experience in healthcare or regulated industries preferred
• Strong proficiency in Microsoft Office and collaboration tools

• Exceptional organization and time management
• Strong communication and attention to detail
• High level of professionalism and confidentiality
• Ability to multitask and work across global teams

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.