Office Coordinator

Ever worked somewhere where the office role feels like an afterthought?

You're expected to "just handle it" with no authority.

You spend your days reacting to problems instead of preventing them.

And even though you're capable of helping the business move forward, you're stuck answering phones and pushing paperwork.

You know you're capable of more.

You naturally notice what needs to happen next.

You follow up without being asked.

You don't wait for someone else to solve problems.

You enjoy creating order, keeping people accountable, and helping projects move forward.

• Answer incoming customer inquiries and route opportunities appropriately
• Schedule appointments and manage calendars
• Maintain Job Tread and project records
• Coordinate permits, documentation, and project setup
• Order materials and confirm supplier deliveries
• Follow up with customers, vendors, and team members
• Track project readiness and proactively identify missing items
• Support showroom operations and customer visits
• Help improve systems and processes as the company grows

• Leads are contacted quickly and consistently followed up with
• Customers feel informed and cared for throughout the process
• Upcoming projects are fully prepared before production begins
• Job Tread files are accurate and organized
• Permits, documents, and materials are completed on time
• Team members know what is expected and when
• Problems are identified before they become emergencies
• Opportunities don't get lost due to lack of follow-through

• You are naturally proactive
• You don't wait to be told what to do
• You enjoy following up and keeping things moving
• You are highly organized but not rigid
• You communicate confidently with customers and teammates
• You take ownership when something needs attention
• You enjoy improving systems and processes
• You thrive when juggling multiple priorities
• You get satisfaction from helping a team win

• You prefer to only complete assigned tasks
• Following up feels uncomfortable
• You struggle to stay organized when multiple priorities compete for your attention
• You prefer routine over problem‑solving
• You are waiting for someone else to take initiative

This person is equal parts organizer and initiator.

They're not a micromanager.

They're not a bureaucrat.

They're not waiting for permission.

They naturally ask:

What needs to happen next?

Who am I waiting on?

What deadline is approaching?

What could fall through the cracks?

How do I move this forward?

They create momentum while keeping the details organized.

Starting salary: $40,000+ annually based on experience

Growth opportunities available as responsibilities expand

Long‑term advancement opportunities for the right person

Email your resume to:

Qualified candidates will be asked to:

• Complete a few screening questions
• Submit a short 2‑minute video introduction
• We review every application carefully and will reach out to candidates who appear to be a strong fit.

Thank you for your interest.

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