Executive Secretary III, Chief Academic Officer

Position: Executive Secretary III, Chief Academic Officer (487A) [238]
Classified

Job Number

Start Date 07/14/2026

Open Date 06/23/2026

Closing Date 07/06/2026

POSITION TITLE: Executive Secretary III

JOB CODE: 487A

DIVISION: Academic

SALARY SCHEDULE: Executive Secretary

DEPARTMENT: Academic

WORKDAYS: 238

REPORTS TO: Chief Academic Officer

PAY GRADE: Exec Sec III(NEX3)

FLSA: Non-Exempt

PAY FREQUENCY: Monthly

PRIMARY FUNCTION: Coordinates the operation of the Chief Academic Office which entails a high quality of secretarial work and computer skills, routine clerical duties and heavy telephone duties with an emphasis on courtesy and favorable impressions of the school system.

REQUIREMENTS:

1.

Educational Level: High School Diploma required

2.

Certification/License

Required:

None

3.

Experience:

5 years of secretarial experience at the executive level

4.

Physical

Activities:

Routine physical activities that are required to fulfill job responsibilities

5.

Knowledge, Skills, & Abilities:
Written and oral communication; ability to prioritize tasks and manage time effectively to meet tight deadlines; ability to analyze technical reports; excellent word processing, spreadsheet, database and internet research skills; ability to confidently manage ambiguity and constant change

The Board of Education and the Superintendent may accept alternatives to some of the above requirements.

ESSENTIAL DUTIES:

1.

Demonstrates prompt and regular attendance.

2.

Demonstrates ability to use discretion in matters that are sensitive in nature and require confidentiality.

3.

Keeps Chief Academic Officer informed of situations and circumstances which require special attention.

4.

Acts as a liaison between the Chief Academic Officer and other department staff members, transmitting directives, instructions, and/or assignments including documenting and implementing processes across the division.

5.

Processes monthly payroll.

6.

Tracks and reports on deliverables, tasks, and action items daily.

7.

Prepares agendas, process updates notices, and resolutions for meetings.

8.

Prepares annual division budget documents and maintains financial records in accordance with District policy.

9.

Compose, review, and edit outgoing communication.

10.

Performs other duties as assigned by appropriate administrator.

Shift Type Full-Time

Shift Start 7:30 AM

Shift End 4:30 AM

Job Category Clerical