Administrative Specialist III- Senior Wellness Center

Position Information

The assessment will close on Wednesday, July 8th, 2026, at 11:59 pm.

The purpose of this position is to provide administrative and secretarial support to the Senior Wellness Center front desk. This position supports the center manager and Senior Nutrition Program. The position will report to the Senior Wellness Center at 1150 Powder Springs St SW, Marietta, GA 30064 and will work Monday‑Friday from 8am‑5pm.

While the essential functions are similar to those of an Administrative Specialist II, this position places more emphasis on a higher degree of interaction with various officials and sensitive client relations considered critical to the division or department. Work often requires a broader knowledge and comprehension of techniques, information, methods, and organizational procedures, and a moderate latitude for judgment regarding understanding and interpretation.

Coordinates and provides administrative/clerical support for an assigned department or division: processes a variety of documentation associated with department or division operations within designated time frames and per established procedures; works with and provides guidance and assistance to administrative or clerical staff assigned to divisions or work units within the department to ensure uniform and cooperative work efforts; and maintains confidentiality of departmental documentation and issues.

Provides administrative or secretarial support for management and/or staff of the assigned department or division: relieves management staff of routine administrative tasks; screens telephone calls, mail, e‑mail, and other communications and initiates appropriate action or response; records and transcribes dictation; types, composes, edits, or proofreads various documentation; maintains calendars and schedules meetings, appointments, interviews, or other activities; coordinates travel arrangements, accommodations, conference registrations, or related plans for department staff.

Serves as a liaison between the assigned department and other departments, divisions, staff members, county officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information; interacts with various officials and dignitaries involving sensitive client relations; conveys information among division or department personnel; and circulates documentation to appropriate departments.

Maintains calendar or schedule of activities for the assigned manager and department or division: schedules and confirms appointments, meetings, interviews, conferences, training activities, or other activities; updates the calendar regularly and notifies parties involved of changes.

Coordinates travel arrangements, accommodations, conference registrations, or other travel‑related plans for executives or other staff.

Researches, compiles, and/or monitors administrative or statistical data pertaining to department operations; summarizes data, performs routine data analysis, and prepares reports; conducts research of department files, legal records, database records, electronic data sources, Internet sites, hardcopy materials, or other sources as needed.

Distributes documentation between department or staff members and internal or external individuals or agencies; operates the fax machine to send or receive documentation; distributes or delivers incoming faxes, subpoenas, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; signs for incoming packages and delivers to appropriate personnel; processes outgoing mail; copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation.

Types, prepares, proofreads, and/or completes various forms, reports, correspondence, lists, logs, notices, schedules, calendars, attendance records, check requests, purchase orders, requisitions, budget documents, contracts, agreements, statistical reports, incident or accident reports, work order requests, agendas, minutes, motions, ordinances, resolutions,…