Administrative Assistant

The Administrative Assistant supports the Office of the President with various administrative duties and challenges and provides a professional welcome to all customers, vendors, employees and colleagues.

• Must pleasantly answer phones, greet guests, and politely screen incoming calls.
• Must professionally welcome guests and direct them to the appropriate location/employee.
• Must work independently to efficiently complete duties.
• Must maintain a clean, organized and safe environment across both Marietta locations (2470 & Building 30) in the reception area, kitchen, dining room, conference room, restroom, Kip areas.
• Oversee the cleaning services schedule and communicate any updates or changes to staff in a timely manner.
• Manage and monitor the IT support inbox request, troubleshoot when appropriate, and stage issues accordingly.
• Maintain active software subscriptions and coordinate renewals or updates with managers.
• Oversee all incoming and outgoing mail and deliveries, including USPS, UPS, couriers, and other services.
• Maintain and update internal systems, including email distribution lists, copier/scanner access, alarm system permissions, and the employee directory (extensions and birthdays for active and terminated employees).
• Monitor and respond to company inboxes including IT, Conferences and Info in a timely and professional manner.
• Monitor and respond to the facility maintenance requests for both Marietta locations.
• Manage equipment, copiers, phone and facility related maintenance requests.
• Manage inventory and ordering of company supplies (office, postage, copier, coffee, etc.) for Marietta both locations (2470 and Building 30).
• Supports the Digital Project Coordinator with company events.
• Organize birthday lunches and events for the Admin department.
• Assist with HR administrative tasks, including printing employee handbook and supporting Paycom needs.

• Must have excellent communication skills.
• Must demonstrate a positive attitude with peers, clients, vendors, and management.
• Must show initiative by proactively seeking useful tasks during idle periods.
• Must be proficient in Microsoft Office software programs including Excel and Word as well as Adobe Professional.
• Must be flexible with an eagerness to learn.
• Must obtain notary.