Critical Secretary; CRN

POSITION TITLE: Critical Needs Secretary

FLSA: Non-Exempt

DIVISION: Location as assigned

PAY GRADE: $15.88 per hour or hourly rate of pay for returning employee

DEPARTMENT: Location as assigned

SALARY

SCHEDULE:

N/A

REPORTS TO: Principal/Supervisor as assigned

WORK DAYS: As needed

JOB CODE: CRN4

PRIMARY FUNCTION: Performs secretarial duties to support the principal/supervisor and the total operation of the school/department.

• Educational Level: High School Diploma or GED required
• Certification/License
  
  Required:
  
  None
• Experience:
  
  Three years of responsible clerical experience
• Physical
  
  Activities:
  
  Routine physical activities that are required to fulfill job responsibilities
• Knowledge, Skills, & Abilities:
  Written and oral communication; typing; word processing; communication; computer
• Note:
  
  The Board of Education and the Superintendent may accept alternatives to some of the above requirements.

• Demonstrates prompt and regular attendance.
• Opens, reads, and routes all mail; maintains files of correspondence and records.
• Answers telephone and screens, refers, records and follows through on messages.
• Acts as receptionist for the school/department, setting a positive tone for pupils, parents and visitors; assists students, parents and visitors entering the office area.
• Maintains employee's attendance information, time entry and pay records.
• Monitors emergency communication system.
• Types correspondence, reports, purchase orders and other materials; proofreads typed materials for correct grammar, spelling, punctuation, and word usage to avoid errors.
• Maintains calendar, schedules appointments and meetings for principal/supervisor; maintains schedule of meetings to include maintaining an updated listing of who to contact in case of emergencies in the school/department.
• Utilizes student information system to access information as needed.
• Utilizes technological resources to facilitate workload and enhance office operation; operates various office machines, including a computer.
• Promotes positive relationships with local school personnel, central office staff members, parents and the general public by assisting whenever possible.
• Assists with student registration as needed.
• Assists with backup bookkeeping responsibilities as assigned.
• Performs other duties as assigned by appropriate administrator.