Executive Assistant

We're looking for a professional, proactive, and highly organized Executive Assistant to become the right hand to the owner and a key player on our growing team. This is a versatile, on‑your‑feet role that blends classic administrative support with hands‑on office and event coordination. One hour you might be managing a calendar and answering phones; the next you're setting up tables and décor for an event or checking in a delivery.

If you love variety, take pride in keeping things running smoothly, and enjoy being the person everyone can count on, we want to hear from you.

• Executive & Administrative Support
  • Provide day‑to‑day administrative support to our co‑owner, keeping her organized and a step ahead.
  • Manage calendars, itineraries, and travel arrangements.
  • Answer and route phone calls professionally and take clear messages.
  • Maintain and organize the office filing system and key documents.
  • Handle general correspondence and administrative tasks as they arise.
• Events & Inventory
  • Pull, arrange, and set up décor, tables, chairs, and other inventory for events.
  • Break down and reset spaces after events.
  • Track and maintain inventory, keeping accurate counts and flagging what needs restocking.
  • Manage inventory and laundry pick‑up/drop‑off.
• Office & Facilities Coordination
  • Check and maintain common areas, restrooms, break rooms, and shared spaces to keep them clean and presentable.
  • Receive, sort, and distribute mail and packages.
  • Receive and log all deliveries.
  • Monitor security cameras and grant building access to visitors, vendors, and guests.

• Strong organizational skills and sharp attention to detail.
• A proactive, initiative‑driven attitude — you spot what needs doing before you’re asked.
• Professional communication skills, both on the phone and in person.
• Comfort juggling administrative work alongside hands‑on, physical tasks.
• Reliability, discretion, and good judgment.
• Ability to lift and move event equipment such as tables and chairs.
• Prior experience as an assistant, in office administration, or in a coordinator/operations role is a plus.
• Proficiency with basic office software (email, calendars, documents).

• Must be comfortable using Microsoft Office.
• Impeccable time‑management, organizational, interpersonal, and communication skills.
• Possess a high school diploma, G.E.D., or equivalent.
• Two or more years performing supportive duties in a personal assistant or executive assistant role, or similar.
• Comfortable meeting deadlines and handling confidential information.

$18 – $20 hourly