Payroll & Operations Coordinator

Atlanta, GA
Commercial Construction / Workforce Services Environment

Detail-oriented Administrative Operations Specialist with experience supporting workforce operations, payroll documentation, invoicing, and administrative processes in fast-paced construction and labor services environments. Proven ability to manage high-volume documentation, maintain data accuracy, coordinate across departments, and support business operations through strong organizational and communication skills.

• Support daily business operations by managing administrative workflows, payroll-related documentation, and invoicing activities.
• Assist with labor tracking, payroll verification, and time-entry reviews to ensure accurate and timely compensation.
• Maintain electronic filing systems and workforce records, ensuring document accuracy, compliance, and audit readiness.
• Process and manage digital documentation through electronic signature platforms, including work authorizations, agreements, onboarding forms, and payroll-related records.
• Coordinate with operations, field teams, payroll, and accounting departments to support labor allocation, time tracking, and billing accuracy.
• Prepare and maintain invoicing templates, labor reports, and financial documentation.
• Enter, update, and validate data within management systems to support payroll processing and financial reporting.
• Collaborate with leadership and cross-functional teams to meet critical deadlines in a high-volume, fast-paced environment.
• Investigate and resolve discrepancies related to labor records, payroll data, invoices, and employee documentation.
• Provide exceptional customer service and administrative support to internal stakeholders, employees, and external business partners.
• Ensure accuracy and consistency across payroll, invoicing, and workforce documentation processes.
• Support process improvement initiatives that enhance operational efficiency and data quality.

• Payroll Support & Documentation Management
• Invoice Processing & Reconciliation
• Labor Tracking & Time Entry Verification
• Administrative Operations
• Document Control & Records Management
• Data Entry & Accuracy Management
• Cross-Functional Coordination
• Customer Service & Stakeholder Support
• Excel & Spreadsheet Management
• Multi-Tasking in Fast-Paced Environments

• Microsoft Office Suite (Excel, Word, Outlook)
• Electronic Signature Platforms (Docu Sign)
• PDF & Document Editing Software
• Data Management & Recordkeeping Systems
• Spreadsheet Reporting & Analysis

• Associate Degree in Business Administration or related field preferred
• High School Diploma or GED with relevant professional experience considered
• Strong attention to detail and numerical accuracy
• Excellent written and verbal communication skills
• Ability to work effectively with all levels of management and staff
• Proven ability to prioritize multiple tasks and meet deadlines
• Experience supporting workforce operations, construction, staffing, or labor services environments preferred

• Thrives in fast-paced, high-volume environments
• Highly organized and detail-oriented
• Skilled at managing competing priorities and deadlines
• Flexible and adaptable to changing business needs
• Strong team player with a proactive, customer-focused approach

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.