Administrative Secretary​/Procurement Specialist

Administrative Secretary/Procurement Specialist,

Marietta City Schools MCS School Nutrition – Marietta, Georgia – Open in Google Maps

Job : 5919501

Final date to receive applications: Posted until filled

Posted: Sep 09, 2026 4:00 AM (UTC)

Starting Date: Immediately

POSITION TITLE:

Administrative Secretary/Procurement Specialist, School Nutrition Services

RESPONSIBLE TO:

Director, School Nutrition Program

JOB CLASSIFICATION:

Classified

219 Day Employee-At-Will

FSLA Status:
Non-Exempt

QUALIFICATIONS:

Education:

Minimum of high school diploma or GED with business skills.

Associates or other college degree preferred.

Experience:

• Three (3) or more years of experience in procurement or related fields including considerable experience in buying for distribution.
• Knowledge of general office work including record-keeping, filing, and computer office software usage.
• One (1) year prior school nutrition management experience preferred.
• Serv Safe Certified, School Nutrition Association Certified preferred.

ESSENTIAL FUNCTIONS:

To perform procurement duties for food and supplies, maintain the necessary reports and files, organize the office in an efficient manner, and perform general clerical duties.

MAJOR RESPONSIBILITIES:

• Provide secretarial and clerical service for the Director.
• Demonstrate prompt and regular attendance.
• Work with Director and Assistant Director to determine and order yearly allotments of USDA entitlement foods and DOD (Department of Defense) produce, coordinate delivery schedule and files and confirms USDA food supplies with state DOE.
• Implements and manages contracts and price agreements to ensure that all contract conditions are followed; monitors the quality of food, supplies, and services that are being procured by SNP; coordinates with Café Managers, and Accounting Coordinator to resolve any issues with vendors.
• Prepare food orders for vendors on a weekly basis. Serves as the contact person for vendors concerning delivery issues of products ordered.
• Order and distribute small kitchen equipment, linens and office supplies to all kitchens.
• Assist director in the preparation, distribution, tabulation, and awarding of bids.
• Maintains school nutrition database of awarded bid items up to date.
• Responsible for placing work orders and coordinating repairs on all office and kitchen equipment.
• Assist in the preparation and organization of training courses for school nutrition personnel and monthly managers meetings.
• Complete required paperwork for newly hired personnel and terminated employees and forwards to the Human Resources Department.
• Verifies background information of potential applicants as needed.
• Maintains and updates employee emergency information.
• Attends monthly managers’ meetings and compiles minutes
• Communicates with managers and staff in a professional manner providing technical assistance as needed
• Organizes and updates files as needed
• Assist the Director in the daily operation of the office
• Demonstrates the ability to function as a collaborative team member and contributor toward department success.
• Demonstrates the ability to multi-task and work effectively independently (with minimal supervision/direction)
• Other duties as assigned by the Director

Skills, Knowledge, Abilities:

• Proficient in computer operations commonly found in office environments(Excel, MS Word, Publisher)
• Ability to maintain complex records and prepare complex reports.
• Ability to make decisions in accordance to USDA & District purchasing policies.
• Ability to handle delegated administrative details, request for information and other matters brought to the Director.
• Knowledge of general accounting principles and purchasing.
• Possesses the ability to communicate professionally to the public.

Physical Demands:

• Frequent…