Clerk IV, Transportation Payroll Assistant 231

POSITION TITLE: Clerk IV, Transportation Payroll Assistant

JOB CODE: 463C

DIVISION: Operational Support

SALARY

SCHEDULE:

Office Clerical/Technician Annual

DEPARTMENT: Transportation

WORKDAYS: 231

REPORTS TO: Senior Executive Director of Transportation

PAY GRADE: Rank IV (NC04)

FLSA: Non-Exempt

PAY FREQUENCY: Monthly

PRIMARY FUNCTION: Performs essential clerical functions as related to payroll process, entry, submission, and accounting for employee time and leave for the department.

REVISION DATE(S): 11/23; 9/24; 1/26

• Educational Level: High School Diploma or High School Equivalent required; some college/technical training preferred
• Certification/License
  
  Required:
  
  None
• Experience:
  
  2 years of routine clerical experience with payroll/accounting function duties
• Physical
  
  Activities:
  
  Routine physical activities that are required to fulfill job responsibilities
• Knowledge, Skills, & Abilities:
  Written and oral communication, Data entry, Microsoft programs
• The Board of Education and the Superintendent may accept alternatives to some of the above requirements.

• Demonstrates prompt and regular attendance; work hours may vary during the school year.
• Posts data for bi-weekly and monthly payrolls.
• Replies via e-mail and enters all time corrections into district payroll systems.
• Makes any adjustments to Field Trip time entry as requested.
• Files and maintains all corrections, ROA's, and time cards. Archive payroll documents as required.
• Calculates and enters paper timecards into CTMS.
• Assists in entering leave, adjustments and supplemental pay into CTMS as needed.
• Review time entry for accuracy.
• Complete supplemental pay forms.
• Creates spreadsheets/documents using Microsoft Word and Excel.
• Assists with phone coverage at the front desk as needed.
• Performs other duties as assigned by appropriate administrator.