Executive Support & Operations Manager

Join DKB Code Factory as our Executive Support & Operations Manager and play a critical role in scaling our tech hub from 50 to over 120 employees while leading the end-to-end launch of our new Valencia office. This high‑autonomy role offers direct impact on leadership effectiveness and cross‑site collaboration between Valencia and Berlin, all within a mission‑driven, collaborative tech environment.

• Lead the Valencia office build‑out and setup, ensuring on‑time, on‑budget delivery and day‑one operational readiness
• Develop and manage an Executive Assistant operating system including CTO briefs, decision logs, and action tracking
• Establish and maintain a bi‑weekly cross‑site cadence and playbook for smooth information flow between Valencia and Berlin
• Coordinate recruiting and operations to support hub growth, ensuring efficient onboarding processes
• Plan and execute internal networking events to foster team cohesion and culture
• Build and institutionalize financial dashboards and reporting rhythms for operational visibility
• Manage vendor relationships and operational scaling with documented playbooks
• Reduce CTO administrative workload by managing calendar, documentation, and stakeholder preparation

• Fluent in English (C1 required);
  Spanish (B2) and German (>
  
  B1) are nice‑to‑haves
• Experience in a software or product company is a strong advantage
• Strong project and vendor management skills with an ownership mindset
• Excellent executive communication and stakeholder orchestration abilities
• Proactive, discreet, and organized work style; comfortable with ambiguity and fast‑paced environments
• Proficient with Microsoft 365 (Excel, PowerPoint, Outlook, Teams) and Jira/Confluence tools
• Growth mindset with a collaborative, empathetic approach
• You're passionate about your work, but also know how to enjoy your free time!

Got the feeling not to match every single requirement? Don’t worry! We encourage you to apply anyway, even if your qualifications do not align perfectly. You might still be just the right candidate for us!

From Morning Daily to Afterwork Drink, team spirit is essential to us. The heart of our togetherness is that we truly are connected with each other:
We not only share fun & laughter, but also honest opinions - because that's how we grow:
We exchange ideas, give support in our personal development, and celebrate success together! Besides our great community, we also offer numerous other benefits.