Office Services​/Facilities Coordinator

Site Leader POSITION PROFILE

Accountable for the daily operations of a small site and acts as the go‑to person for a small team by reporting and escalating facility‑related issues to assigned leadership, assisting in maintaining acceptable profit levels, and ensuring that customer service level expectations are met. Responsible for performing the contracted office services including, but not limited to, copy services, courier services, managed print services, hospitality, imaging, and mail services.

The Site Leader is the point person on site for customer issues and contract compliance for sites with no Site Manager assigned.

• Responsible for daily operations of a mail room, copy center, or scanning facilities, including operating office equipment such as PCs, copiers, multifunction devices, and imaging & mail equipment.
• May be responsible for courier services, reception services, switchboard operations, shipping & receiving, and the delivery and processing of mail.
• Acts as the go‑to person for a small team of employees, assisting with job assignment, scheduling of projects, supervising mandatory break times, and reporting and escalating facility‑related issues to assigned leadership.
• Is the point person on site for customer issues and contract compliance for sites with no Site Manager assigned.
• Responsible for training and development of assigned staff.
• Handles formal contact with the customer on a daily basis.
• Responsible for effective implementation and management of RICOH Service Excellence programs.
• Analyzes problems with minimum guidance while managing the resolution.
• Understands contractual Service Level Agreements, tracks progress, and can execute and report compliance and performance improvement measures effectively to customer key contacts.
• Assists assigned leadership with recruiting, staffing, and performance management of site personnel.
• Maintains positive internal working relationships with all department employees by communicating in a professional manner.
• Provides training on workflow and machine operations when necessary.
• Achieves shift profitability in the area of cost of goods by effectively supervising the shift in the use of company materials and supplies.
• Meets quality and deadline standards by the effective use of job scheduling practices.
• Maintains efficient workflow by holding team members accountable for quality and efficiency of their work.
• Facilitates resolution of issues concerning pricing and orders by interacting and communicating with the sales department.
• Completes site reports and other paperwork on time and accurately.
• May maintain daily routine functions including creating/completing work orders, contractor monitoring, inspections, and reporting facility‑related issues; lending support as required.
• May include interaction with contracted vendors, facility management, and occupants.
• May be responsible for office supply inventory re‑ordering.
• May be responsible for conference room coordination and A/V equipment resource management.
• Completes month‑end management report in the absence of a Site Manager.
• Assists the assigned AOM/ESM or NOM with training and development of site personnel.
• Places requisitions for site products and supplies by utilizing Oracle's iProcurement application.
• Performs other duties as assigned.

• High school or GED is required.
• 2+ years of experience in a related field (B2B and/or technical).
• Previous training experience strongly preferred.
• Previous 2+ years of customer‑facing work experience required.
• Demonstrated proficient knowledge and understanding of technology.

• Tactical facilitator of processes.
• Ability to present to a small group.
• Moderate problem‑solving skills.
• Intermediate customer service skills.
• Intermediate technical aptitude.
• Intermediate written and verbal communication skills.

Typically, an office environment with adequate lighting and ventilation, and a normal range of temperature and noise level.

Work assignments are diversified. Interpret, comprehend, and apply complex material, data, and instruction; prepare, provide, and convey diversified information.

Some physical effort required. Work is mostly sedentary but does require walking, standing, bending, reaching, lifting, or carrying objects that could weigh up to 50 lbs. (e.g., papers, books, files, and small parts).

Moderate dexterity; regular application of basic skills such as calculator use, keyboard handling, hand tools, and eye/hand coordination.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with a job.