Recreation Program Coordinator III - Special Events

Position Information

This position is located in the Parks department and will be responsible for the following:

• Plans, directs and implements a varied program of parks and recreation activities and services, special events, community events, cultural events and community outreach to meet the needs of the public.
• Coordinates and facilitates special events for the County, including themes, concepts, and objectives in relation to organizational goals and commission initiatives.
• Facilitates various sponsorship sale opportunities.
• Researches and recommends opportunities for special events and community partnerships with outside organizations.
• Serves as a liaison between city departments, business owners, and vendors in the coordination of special events.
• Coordinates the work activities of employees and volunteers at events.
• Participates in the development of the budget for special events.

Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals. Coordinates daily work activities: organizes, prioritizes, and assigns work; creates and distributes staff schedules; ensures adequate staffing for programs and events; monitors status of work in progress and inspects completed work; consults with assigned staff; assists with complex/problem situations; provides technical expertise;

and trains staff in operational policies and procedures. Plans, implements, and coordinates diversified, specialized recreation and sports programs and for assigned facilities: develops program services and activities; schedules classes, leagues, events and programs; reserves facilities and schedules grounds use; coordinates and supervises instructors, staff, and volunteers; provides information and direction as needed; processes participant registrations; and manages programs in accordance with local, state and federal guidelines.

Coordinates facility and grounds use: maintains master calendar; schedules facility rentals; prepares for scheduled events; sets-up meeting rooms; decorates for special events; and maintains related documentation. Assists in developing and implementing budget for assigned facility, program, or event: monitors expenditures to ensure compliance with approved budget; assists in obtaining and monitoring use of granted funds; maintains inventories of supplies and forms;

ensures availability of adequate supplies to complete work activities; prepares and submits purchase orders; and receives/distributes incoming supply shipments. Coordinates and performs public relations for assigned facility, program, or event: provides information and answers questions; develops brochures, flyers, newsletters, calendars, and news releases; promotes facility, program, or event to civic groups, community organization, schools, the public or other individuals and groups;

and prepares and makes presentations regarding services and activities offered. Communicates with department administration, County employees, sports associations, the public, and other individuals and organizations as needed to coordinate work activities, review status of work, exchange information, or resolve problems; participates in various committees; attends meetings; and provides information and input regarding facility and program activities, services, and needs. Performs and oversees maintenance of facility to keep the facility serviceable, clean and in safe order for daily operations and to ensure the safety of our staff and customers.

Performs other related duties as assigned.

Minimum Qualifications:

Bachelor's Degree in Parks & Recreation, or related field required; supplemented by three years of experience as a Recreation Coordinator, Programmer or Specialist; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Preferred Qualifications:

Public assembly facilities management experience, Contract negotiation for goods and professional services experience, Visual and performing arts experience, Graphic design experience, Marketing experience, Sponsorship experience and Supervisory experience. Industry certification such as those governed by the International Association of Venue Managers (IAVM)

Must possess and maintain a valid Driver's License.

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements Some tasks require the ability to communicate orally. Environmental Factors Performance of essential functions may require exposure to adverse environmental conditions, such as dirt, dust, pollen, wetness, humidity, rain, pottery chemicals or rude/irate…