Corporate Services Coordinator

Corporate Services Coordinator

Pay Range: $58,736 USD to $73,419 USD

Summary:

At the direction of the Senior Administrative Officer, the Corporate Services Coordinator provides key support to administrative, operational, and project coordination functions. They provide support to executive leadership, maintain corporate records and contracts, and serve as a central point of contact for corporate initiatives to ensure compliance and continuity across multiple administrative functions.

The ideal candidate for this role should be an organized, effective communicator with a history of successful project coordination, office management, and/or administrative support. A professional demeanor and the ability to manage multiple priorities in a fast-paced environment will be essential to this coordinator's success.

By maintaining organizational documentation, tracking critical deadlines, and coordinating projects and professional relationships, the Corporate Services Coordinator ensures that corporate services align with organizational objectives.

All employees are to protect the information and assets of the organization through heightened awareness of information security, cybersecurity, and risk management best practices, as well as complying with all applicable laws, regulations, and organizational policies.

Essential Duties:

• Provide administrative and operational support to the Senior Administrative Officer, responding to routine requests, coordinating activities, and facilitating department initiatives.
• Prepare and distribute correspondence, reports, presentations, spreadsheets, executive summaries, and other business materials, including sensitive and confidential information.
• Coordinate projects, meetings, and department initiatives by tracking action items, deadlines, deliverables, and follow-up activities.
• Administer contract management processes in partnership with the Legal department, including contract records, approval workflows, renewal tracking, insurance requirements, and key contractual obligations.
• Maintain contracts, legal records, and organizational records in accordance with records retention and document management requirements.
• Support the administration of the Bank's insurance programs by coordinating with brokers, carriers, and internal stakeholders and maintaining related policies and records.
• Assist with insurance renewals, underwriting activities, claims administration, and compliance with insurance-related requirements across Bank operations.
• Support vendor management activities, including vendor onboarding, due diligence, contract tracking, records maintenance, and renewal monitoring.
• Maintain strict confidentiality of organizational, legal, insurance, contractual, governance, and business information while supporting compliance, information security, and risk management practices.
• Assist with strategic planning efforts by coordinating planning activities, materials, and related administrative support.
• Support internal communications, organizational announcements, and team member engagement initiatives in partnership with the Communications department.
• Coordinate facilities-related projects and office support activities, including maintenance initiatives, space planning, and workplace services.
• Assume responsibility for special projects as assigned.

Education &

Certifications:

• Bachelor's degree in Business Administration, Business Management, Communications, a related field, or a commensurate combination of education and experience required.
• A minimum of three years of experience in administrative support, project coordination, office management, or a related field required.

Minimum Requirements:

• Demonstrated understanding of administration practices, records management, contract…