Project Coordinator and Administrative Assistant

Youth Ministries Events is a department housed in the School of Theology and Ministry. The Project Coordinator for Youth Ministry Events will provide operational support for Youth Ministry Events which includes Fusion (a high school conference), Never Too Young (a middle school conference), Summer Ministry Teams, Examen Camp (high schoolers called to ministry), and Pursue (high schoolers called to ministry).

• Support the Executive Director of YME
  • Manage the calendar of the Executive Director of YME as requested
  • Reconcile the Executive Director’s university credit card
• Provide administrative support for YME
  • File and copy documents
  • Develop and edit written communications
  • Schedule appointments and meetings
  • Make travel arrangements
  • Receive phone calls and take messages
  • Distribute materials
  • Maintain program databases as needed
  • Oversee supplies and operational needs
  • Maintain professional correspondence with outside constituents from various churches and ministry organizations
  • Develop and maintain office systems, policies, and procedures in compliance with Indiana Wesleyan University
• Execute workflow plans for YME
  • Manage YME yearly calendar
  • Coordinate the YME calendar with the STM Operations and Project Manager
  • Implement both short-term and long-term planning strategies
  • Create a cohesive communication plan for event marketing
• Assist in programming, delivery and production of YME
  • Attend leadership retreats and staff meetings
  • Must be willing to work some evening hours and travel occasionally for event delivery and production
  • Summer Ministry Teams
  • Teenz Matter Conference
  • Pursue
  • FUSION
  • Never2
    
    Young
  • Examen Camp
• Provide operational support for YME
  • Collect all receipts for YME credit cards
  • Upload all receipts into the credit card reconciliation software
  • Submit monthly credit card receipts to the STM Operations and Project Manager
  • Submit reimbursement and payment forms to the Dean for approval
  • Review the monthly STM Operations and Project Manager budget report to ensure accuracy

According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

• Bachelor's degree in the field of ministry is preferred

• Event planning and administrative experience required
• Ministerial experience in the local church preferred

• Model Christlikeness through his/her personal walk with God
• Foster and develop community for the purpose of transformational growth and service
• Execute and deliver complex events
• Solve problems and manage conflict
• Manage budgets

IWU, in covenant with God's reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition, commits to build a community that reflects Kingdom diversity. We will foster an intentional environment for living, teaching and learning, which exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member's earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christ's commandment to love all humankind.