Assistant to Vice President of Student Development & Athletics

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Apply now Job no: 494835
Work type: Hourly (Full Time)
Location: Marion, IN
Categories: Administrative/Professional, Other

Job Title: Assistant to the Vice President of Student Development & Athletics

Reporting Relationship: Vice President of Student Development & Athletics

Summary of Position: The primary responsibilities are to assist the Vice President of Student Development & Athletics in the day-to-day operations of the department and to provide administrative support to the Vice President as he/she supervises numerous areas and direct reports including the Dean of Students (Residence Life, Student Conduct), Life Calling & Career, Center for Student Success, Athletics, Wildcat Health Clinic, Student Involvement, and Spiritual Formation.

• Provide administrative support through tracking of various Student Development and Athletics projects and initiatives
• Prepare correspondence, reports and other written documents for the Vice President
• Act as liaison between departments, off-campus contacts, students and faculty as needed
• Attend, record and maintain minutes of leadership team meetings as well as coordinate meeting time, date and locations as requested by the Vice President. Those committees include Leadership Team meeting, Dean’s Council;
  Student Life Council, RiSER and Full Team meetings
• Prepare and process purchases, invoices, reimbursements, FFE and Capital Project requests as well as the IT technology request/replacements
• Oversee all Student Development operational budgets and project/agency accounts
• Reconcile monthly accounting and credit card reports for Vice President
• Process Budget requests for next fiscal year and submit to Business Affairs in a timely manner
• Approve attendance for Student Development Administrative Assistants. Serve as second approver for various areas
• Maintain and update Employee Directory both internal and external for the full Student Development team
• Maintain and update the Student Development & Athletics Organization chart
• Process candidate information when positions are open in Student Development for the Hire Review Committee as well as coordinate travel and schedules for interviews on campus when needed
• Process new hire paperwork and request permissions for IT access, general ledger, signing privileges and building/suite access
• Oversee process of journal entry for monthly printer/copier charges for the Student Development teams that currently hit the Vice President’s operational budget
• Maintain and update Student Department internal policies in Student Development handbook
• Compile annual reports from each department head and compile into the Student Development & Athletics annual Report
• Coordinate and maintain Student Development Employee files for the Vice President
• Hire, train and supervise Suite 290 student workers
• Approve student worker authorizations
• Assist the Vice President with maintaining schedule/calendar of events and serve as the initial point of contact for most phone, email, and personal inquiries with the Vice President’s office
• Participate as requested in committees or councils that pertain to this position
• Other duties as assigned

Qualifications: According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

• Associate's degree minimum
• Bachelor's preferred

• Experience in customer service, preferably within higher education

• Friendly and welcoming disposition
• Ability to work without direct supervision
• Computer Skills (Excel, Word, Outlook, Colleague)
• Gifted in problem solving and working with others
• Attentive to detail and creative
• Must subscribe to the principles and lifestyle of the Wesleyan Church