Certification Specialist

Certification Specialist

Job Title: Certification Specialist
Reporting Relationship: University Registrar
Department: Registrar's Office

Location: Marion, IN
Work type: Hourly (Full Time)
Categories: Administrative/Professional

The Certification Specialist serves as the lead within the Registrar’s Office for NAIA athlete certification, ensuring compliance with eligibility requirements under the authority of the Registrar. This role also supports student eligibility monitoring for graduation, assists with graduate certification, and acts as a school certifying official for military students. The position requires strong collaboration with the Athletic Office, Faculty Athletic Representative, and various university departments to ensure seamless processes for students.

• NAIA Athlete Certification:
  • Serve as the lead in the Registrar’s Office for NAIA athlete certification
  • Ensure compliance with NAIA eligibility rules and regulations
  • Act as a liaison between the Athletic Office and the Faculty Athletic Representative to facilitate athlete certification
• Graduation & Degree Certification:
  • Monitor student eligibility for graduation and assist in the certification of graduates
  • Provide graduation information to students and university departments as needed
  • Assist in verifying that graduates have met all degree requirements prior to awarding diplomas
  • Support large-scale events such as Student Registration, Commencement, and other university programs
• Military & Veteran Student Certification:
  • Serve as a School Certifying Official for military students
  • Process VA certifications for education benefits for students enrolled in IWU-Marion programs
  • Manage Tuition Assistance processing for military students
  • Provide general advising on military education benefits, ensuring students understand available resources (excluding academic advising)
  • Assist in maintaining and updating content on the military/veteran portal site to ensure accurate and helpful information
  • Maintain a working relationship with the State Veteran’s Administration office, assisting with audits and responding to inquiries
• General Office Support &
  
  Collaboration:
  • Cross-train in other Registrar’s Office functions to serve as a backup as needed
  • Assist with answering phones, directing calls, and providing general information to students, faculty, and staff
  • Perform other duties as assigned

According to Indiana Wesleyan University employment policy all employees must possess a strong Christian commitment and adhere to the standards outlined in the IWU Community Lifestyle Statement.

• Education

• Experience in higher education, student services, or registrar-related functions preferred

• Required Skills

• Must have a love for details
• Must have the ability to manage multiple processes simultaneously
• Strong communication and interpersonal skills to interact effectively with students, faculty, staff, and external agencies
• Proficiency in relevant student information systems and databases preferred

IWU, in covenant with God's reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition, commits to build a community that reflects Kingdom diversity. We will foster an intentional environment for living, teaching and learning, which exhibits honor, respect, and dignity. Acknowledging visible or invisible differences, our community authentically values each member's earthly and eternal worth. We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christ's commandment to love all humankind.

As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

Advertised: 26 Jan 2026 US Eastern Standard Time
Applications close: 01 Mar 2026 US Eastern Standard Time