FMO Contract Administrator Job Markham area,Ontario Canada,Administrative/Clerical

ABOUT THIS CAREER OPPORTUNITY

Reporting to the Billing Supervisor, the Contract Administrator is an integral component to providing clients with quality solutions and service that adds value to their core business.

A positive attitude within a learning environment is essential. You’ll develop solutions related to client needs & challenges; you’ll learn to think on your feet. You’ll receive guidance but not heavy-handed micro-management from your manager. You’ll be relied upon – and trusted – to initiate process improvements that enhance the team’s output and satisfaction.

Duties and responsibilities include but are not limited to:

Timesheet review and management

Daily/Weekly payroll upload

Data entry

Assist the manager in planning and scheduling

Reporting both internally and externally pertaining to contract SLAs and KPIs for key accounts

Facilitate Monthly Contract Renewals and Contract Performance Reporting

Reference and maintain hard and soft copies of client Maintenance Agreements

Assist with registration of new Vendor Management systems and facilitate transactions as needed

Create vendor set up in JDE for new subcontractors

Provide PM schedule to subcontractor and schedule visits

Work order management and validation

Issue purchase order numbers to subcontractors

Receipt vendor invoices and approve for payment

Investigate and provide solutions to subcontractor inquiries

Ad hoc report generation and analysis of reports

Preparing of documentation to assist Accounts Receivable/Payable (e.g., Invoices, Purchase Orders, etc.)

Validating and uploading documents to Share Point

Other duties as assigned

COMPETENCY REQUIREMENTS

Communicates Effectively

Customer Focus

Holds Self and Others Accountable

Teamwork and Collaboration

Values and Respects Others

Ability to analyse financial data

EDUCATION REQUIREMENTS

High School Diploma

Degree or Diploma in Office Administration or related would be considered an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

1-3 years in an administrative role is a strong asset

Maintains a professional demeanour at all times with fellow employees, vendors, sub-contractors and clients

Ability to cope under pressure and maintain focus, dealing effectively with setbacks while remaining positive

Embraces change and always willing to adopt new practices

Self-starter with the ability to manage multiple projects and meet deadlines

Ability to approach problems logically, under pressure and seek innovative solutions

Communicates effectively (verbally and written) at all levels within an organization and with external parties including enforcing authorities

Values and respects others, encourages and supports diversity

Ability to work independently with limited supervision

MS Office (Word, Excel, Project)

Strong technical skills in Excel

JD Edwards or an Oracle-based ERP system is an asset

Demonstrates ability to work in a multi-tasked, fast-paced and changing environment

Ability to work well under pressure

Meet all deadlines

Ability to multitask

Due to many mandatory vaccination requirements at client projects / facilities, in order to provide substantial employment by ensuring compliance with our client’s mandates, the successful candidate will be required to validate full vaccination prior to hire.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

A family business with family values

Collaborative and supportive work culture

Ongoing investment in training and development

Team events and outings year-round

Long-term stability

One company with endless opportunities to learn and grow


Increase/decrease your Search Radius (miles)



Job Posting Language