Executive Assistant, Executive Offices - Hospital

Position: Executive Assistant, Executive Offices - Full Time  Hospital
Executive Assistant, Executive Offices - Full Time - Markham Stouffville Hospital page is loaded## Executive Assistant, Executive Offices - Full Time - Markham Stouffville Hospital locations:
Markham, Ontario time type:
Full time posted on:
Posted 16 Days Agojob requisition :
JR103117
*
* Please Note:

If you are a current Oak Valley Health employee, apply to this job via the internal Workday application.
**** Land acknowledgement:
** Oak Valley Health is honoured to provide care on the traditional and treaty territory of the Anishinaabeg, and acknowledge our closest Indigenous communities, the Chippewas of Georgina Island and the Mississaugas of Scugog Island. The land is encompassed within Treaty 13, Treaty 20, and the Williams Treaty.

Today, this area is home to many diverse Indigenous Peoples, and we acknowledge the health disparities and barriers Indigenous Peoples face in accessing care. To support true healing, we are committed to understanding these challenges, learning from Indigenous knowledge, and taking action together to improve safe and equitable health care for current and future generations.
** Who you are:
*** You encompass Oak Valley Health’s core values and live the words of respect, trust, commitment, compassion and courage
* You are a patient and/or client centered individual who performs at an exemplary standard
* You are a team player with excellent communication, critical thinking and prioritization skills
** What We Need:
** As a member of the Executive Assistant team, we are seeking a self-directed, independent critical thinker who is well-organized to provide complex administrative support within the executive offices. Exercising considerable judgment, you will anticipate the senior leaders professional needs and produce first rate documentation to support them. To succeed in this role you must have a full understanding of hospital policies and procedures, be discreet and professional, able to accept and assume responsibility while making appropriate decisions based in accordance with your role.

Areas of responsibilities include:
* Coordinating meetings by organizing and preparing agendas, recording and distributing minutes and the room is set up and all requirements are met
* Researching, composing and typing various draft internal and external correspondence, reports, proposals and presentations
* Arranging internal and external appointments and meetings ensuring the required stakeholders and material are organized and prepared to ensure success of the meeting/appointment
* Assisting with various facets of special projects
* Maintaining an effective filing system (hard copy and electronic files)
* Maintaining the image of the Executive Office by adhering to a professional and consistent standard
* Cross coverage for administration support and other duties as assigned
** What you bring to the role:
*** Post secondary degree or diploma level education in office/administrative management, with specific file/data management training
* A minimum of 3-5 years of recent relevant executive assistant experience supporting a member of the executive leadership team within a healthcare environment is essential
* Proven record in ensuring confidentiality, integrity, professionalism and diplomacy at all times
* Proven MS Office proficiency (Word, Excel, and Power point) required
* Proven ability to research and develop power point presentations for the senior team
* Demonstrated excellent organizational skills with ability to prioritize tasks and meet deadlines in a fast-paced environment
* Superior communication (verbal and written) skills and the ability to effect strong public relations with Board members, staff, physicians, volunteers, community, and government staff
* Proven well-developed customer-service focus
* Demonstrated ability to work both independently and collaboratively within a team environment
* Excellent critical thinking skills with the ability to think independently to proactively anticipate the needs of the senior team
* Must demonstrate high initiative and efficiency with accurate attention to detail
* Demonstrated good attendance and performance record with the ability to maintain this same…