Bilingual Project Administrator; ENG/FR
Job in
Markham, Ontario, Canada
Listing for:
BGIS
Full Time
position
Listed on 2026-02-16
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Data Entry, Business Administration, Administrative Management
-
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Salary/Wage Range or Industry Benchmark: 47118 - 58897 CAD Yearly
CAD
47118.00
58897.00
YEAR
Job Description & How to Apply Below
Position: Bilingual Project Administrator (ENG/FR)
Who We Are
BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.
Further information is available at
SUMMARY
The Bilingual Project Administrator (ENG/FR) is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.
KEY DUTIES & RESPONSIBILITIES
Project Set Up
Inputs project information into databases and completes project set up processProject Tracking and Documentation
Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.Monitors project progress and timelines and prepares status reports to assist with timely project delivery.Project Financial Administration
Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.Executes the purchase order process.Reconciles purchase orders to invoices to ensure accuracy.Project Reporting
Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.Reviews and communicates risks to Project Managers.Project Close Out Administration
Executes project close out requirements.Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.Reviews and reconciles actual project expenses against cost estimates.Other duties as assigned.KNOWLEDGE AND SKILLS
Community college diploma1 to 3 years of project administration or administrative work experienceMust be bilingual (English and French)Strong administrative and organizational skillsAbility to provide project administration supportAbility to maintain accurate dataStrong attention to detail and data accuracyAbility to extract and compile data into reportsAbility to communicate effectively with others for the purpose of data exchange, clarification and follow upComputer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applicationsLicenses and/or Professional Accreditation
Demonstrates an interest in pursuing Project Management Institute AccreditationThis is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.
At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!
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