Executive Assistant

We are looking for an experienced Executive Assistant to join our team in Markham, Ontario, on a contract basis. In this role, you will provide high-level administrative support to senior executives and consultants, ensuring seamless operations. This contract position offers the opportunity to showcase your organizational skills while working both onsite and remotely.

Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate with internal and external stakeholders.

• Arrange detailed travel plans, including accommodations and itineraries.

• Prepare and organize documents, draft communications, and take accurate meeting notes.

• Oversee expense reporting and maintain accurate records.

• Collaborate closely with the administrative team to ensure smooth day-to-day operations.

• Act as a point of contact for executives, handling inquiries and prioritizing tasks.

• Support consultants with administrative needs, including document preparation and scheduling.

• Maintain confidentiality and handle sensitive information with professionalism.

• Utilize software tools like Microsoft Office, CRM systems, and timekeeping platforms to streamline processes.

• Adapt to changing priorities and provide proactive solutions to challenges.