Proposal​/Admin Coordinator

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges.

Location:

Markham, ON. Based in the Transportation group office.

In this role, you will be part of the Transportation group and have the opportunity to work on a variety of projects.

• Work directly with the Vice President of Transportation
• Coordinate meetings and travel arrangements
• Edit and format reports, proposals, and other technical documents
• Prepare and review proposals, standing offer agreements, draft proposal documents, associated forms, submissions, etc.
• Compose and distribute meeting notes, routine correspondence, and reports
• Perform administrative duties such as data entry, copying, collating, faxing, filing, document retrieval, scheduling coordination of meeting rooms, ordering lunch for meetings, mailings, information gathering, word processing, transcription, document binding and scanning
• Prepare client and proposal documents as requested, including resumes/CVs specialized tabs for proposals, letters, etc.
• Provide backup/break coverage for the front office including switchboard/reception and provide customer service assistance to employees and clients of the office. This includes greeting visitors to the office and handling mail/couriers
• Provide backup support for the other admin teams and divisions as necessary
• Manage the full proposal lifecycle, from reviewing RFI/RFQ/RFP requests to delivering the final submission
• Create, refine, and deliver high‑quality presentations
• Develop and maintain support material: boilerplate content, resumes, project sheets, images, testimonials
• Establish and maintain positive relationships with internal teams at all levels

• 1-4 years of administrative experience, ideally in the Engineering Consulting industry
• Excellent time management and organizational skills
• Ensures accuracy and quality through strong attention to detail
• Persistent, enthusiastic, and driven
• Excellent proficiency with MS Office (including Word, Excel, PowerPoint, Outlook, Microsoft Project, and SharePoint)
• Demonstrates strong English language skills in writing, editing, and proofreading.
• Ability to multitask and work within tight deadlines
• Experience with CRM software, especially Deltek Vantagepoint is an asset
• Flexibility to work overtime
• Excels in team‑based environments to drive collective success

Salary range: $49.4K - $69.1K. Compensation based on skill set, experience, certifications, and location.

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting .