Fleet Administrator

Fleet Administrator

Location:

Markham Head Office (In-Person)

Are you a proactive professional who thrives on keeping a mobile workforce moving? Do you have a "mission control" mindset and a passion for ensuring every vehicle, permit, and piece of data is accounted for? Are you looking for a central role in a fast-paced operations environment where your coordination skills directly impact the success of a national award-winning team?

Smith and Long is seeking a Fleet Administrator to join our team in Markham.

• Driver Support:
  Provide top-tier customer service to drivers regarding vehicle issues, maintenance, licensing, and general inquiries.
• Maintenance Coordination:
  Minimize downtime by proactively scheduling preventive maintenance and coordinating necessary repairs.
• Data Integrity:
  Maintain accurate data within the fleet portal and Acumatica (tracking fuel, tolls, maintenance, and mileage).
• Compliance & Licensing:
  Manage vehicle licensing, plate renewals, permit stickers, and critical CVOR documentation.
• Cost Management:
  Actively monitor fleet costs to identify potential savings in fuel, tolls, and repair expenditures.
• Lifecycle Management:
  Oversee the ordering of new vehicles and coordinate the disposal of end-of-life units.
• Reporting:
  Keep fleet inventory, documents, and operational reports up to date.

• Professional Background: 1–3 years of experience in fleet, logistics, or a high-volume administrative support role.
• Tech Savvy: 1+ years of experience with IoT and tracking systems (e.g., Fleet Freedom, Samsara).
• Data Mastery:
  High attention to detail with strong data accuracy skills; proficient in Excel and capable of managing competing priorities.
• Communication:
  Strong verbal and written communication skills with a customer-service-first orientation.
• Asset:
  Previous experience with Acumatica or specialized fleet management systems is considered a significant asset.

• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match

• Salary Range: $55,000 – $60,000 Annually (note: pay range reflected as listed)
• Job Type: Full-time, Permanent
• Work Location:
  
  In person