Finance & Administration Clerk

Salary Range: $48,000.00 To $58,000.00 Annually

Join us to help break the barriers to education that steal children’s choices one by one until they have none. Together, we can foster an environment where education unlocks a world of choices, nurturing creativity, resilience, and hope for a better tomorrow. At Children Believe, we won’t stop until every child can dream fearlessly and grow up to live the life they choose to live.

Children Believe is currently recruiting for the following position:
Finance & Administration Clerk
.

The Finance and Administration Clerk is a permanent, full-time, in-office position reporting to the Manager, Finance. This role contributes to the effective operation of the Finance team and head office by providing reliable support in accounts payable, mail opening, and day‑to‑day office administration. The successful incumbent will be highly organized, detail-oriented, technologically proficient, and able to collaborate effectively across the organization.

A strong commitment to accuracy, service excellence, and operational efficiency is essential for success in this role.

Finance – 65%

• Processes vendor invoices for Finance, Information Technology (IT), Internal Audit (IA), and Facilities Management
• Process expenditures and cheque requisitions
• Prepare weekly EFT, pre-authorized, and wire payment files from the Intacct accounting software
• Assist with the reconciliation of accounts payable accounts
• Prepare Concur expense reports for Finance, IT, IA, and the CFO
• Review and reconcile all corporate credit card reports for accuracy and completeness
• Review and process employee expense claims and travel advance reports
• Complete gift-in-kind medication valuations
• Support the Finance team in preparing documentation for external audit requirements
• Hold and reconcile the Corporate Services Department credit card each month in accordance with policy

Mail Processing – 10%

• Manage all incoming and outgoing courier, shipping, and mail activity in an efficient and proactive manner
• Maintain appropriate supply levels for the mailroom and copiers, including paper and toner
• Support the mail opening process and work closely with the Mail and Records Associate to ensure the secure, accurate, and efficient processing of all donations received

Office and General Administration – 10%

• Oversee day-to-day office operations, including office equipment maintenance, administration of security access, upkeep of office, kitchen, and supply areas, and ordering of supplies as required
• Respond promptly to emergency issues, including after‑hours situations when required
• Review, understand, and comply with all organizational policies
• Provide back-up support to the CEO’s office regarding office logistical support for any and all board meetings and for the annual general meeting (if applicable)

Office of the Chief Financial Officer (CFO) – 5%

• Provide executive support to the CFO, including scheduling meetings, gathering materials and reports, and assisting with email management and responses
• Prepare presentations and analysis for Board and committee meetings
• Coordinate travel arrangements and scheduling for the CFO, and for other Corporate Services personnel as required
• Maintain the legal, vendor, and contract database and provide related analysis as needed
• Act as backup to the Executive Coordinator to the CEO, working through the CFO, relating to country office legal document requirements (printing, obtaining signatures, mailing, etc.)

Printing Support – 5%

• Provide print production support to the Fundraising, Development and Communications team for appeals, donor correspondence, and related materials

Other Support – 5%

• Perform other duties as assigned to support the Corporate Services department and the CFO

• Completion of a post-secondary diploma or degree
• Knowledge of and practical experience in accounting and accounts payable functions
• Two to four years of experience in a similar role
• Strong organizational and time management skills, with excellent attention to detail and the ability to work independently
• Excellent interpersonal skills, with…