Purchase Order Po Administrator

SUMMARY  The Purchase Order (PO) Administrator is responsible for collaborating with Strategic Sourcing Category Management team as well as Operations and Finance on the administration of purchase order process.
Key activities include but are not limited to purchase order administration, pricing review as well as financial analysis and reporting.
Key

Duties & Responsibilities   Collaborate with Strategic Sourcing Category Management Team to administer the purchase orders for all supplier agreements/ contracts.
Prepare all documentation required for purchase order execution accurately and in a timely manner.
Ensure that all purchase orders are executed in accordance with the terms and conditions in a timely fashion.
Coordinate adjustments to purchase orders due to service level change process for vendor agreements confirming pricing and scope, amending purchase orders as required, and interfacing with Finance to ensure modification to payment requirements.
Coordinate the purchase order process. This entails compiling and generating purchase order and reports and issuing required notices and communications to both Strategic Sourcing Category Managers and vendors.
Respond to inquiries made by internal and external concerned parties, including Facility Managers, Financial Controllers, Sourcing managers and vendors.
Collaborate with finance to resolve invoice discrepancies, track and file purchase order requisitions and quotes, requester correspondence and exception to sourcing policy documentation.
Administer the processing of purchase orders in the oracle financial system, documenting and reporting.
Other duties as assigned.
Knowledge & Skills   College diploma in business or another relevant program - preferred.
1-3 years related experience working with Oracle Purchase Order.
Computer proficiency in MS Word, Excel, PowerPoint, and Outlook.
Proficiency with Oracle purchase order system is an asset.
Robust interpersonal skills.
Excellent English communication skills (both written and verbal).
French language is an asset.
Strong customer focus.
Ability to work both independently and in a team setting.
Solid organizational skills, with the ability to multi-task under deadline pressure.
Attention to detail.

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