Executive Assistant

Overview

At Sienna, we empower our team members across Ontario, British Columbia, Saskatchewan and Alberta to help our residents live the life they desire and deserve. Our purpose is simple: to cultivate happiness in daily life!

• A competitive compensation and vacation package
• Employer Paid Health & Dental Benefits
• RRSP with Company Match
• Share Ownership and Reward Program (SOAR)
• Employee Share Purchase Plan with Company Match
• Continuous learning and growth so you have the skillset needed to succeed and take on new challenges
• A welcoming culture that values diversity and differing perspectives, experiences and beliefs
• Location:
  
  Markham Ontario (Monday to Friday – On Site)

The Executive Assistant serves as a trusted partner to the Chief Technology Officer and Executive Vice President, Real Estate Development, providing high-level administrative, operational, and strategic support. This role is integral to ensuring the efficient operation of both departments by anticipating needs, managing competing priorities, and facilitating seamless communication across the organization.

This is an exciting opportunity for a highly motivated professional who enjoys working at the executive level, thrives in a dynamic environment, and is passionate about delivering exceptional support while contributing to strategic organizational objectives.

• Support the Chief Technology Officer (CTO) and Executive Vice President (EVP), Real Estate with all executive and administrative tasks
• Plan and coordinate CTO and EVP’s meetings, agendas, and workback schedules while prioritizing high-impact initiatives
• Engage professionally with all internal/external senior stakeholders
• Compile data and reports, arrange travel, prepare agendas and meeting packages, and respond to routine formal written correspondence; coordinate meetings and teleconferences
• Arrange and book corporate and personal functions for the CTO and EVP
• Coordinate meeting agendas and materials where the CTO or EVP is the chair; take and distribute minutes and follow up reporting to the CTO or EVP
• Handle issues and tasks on behalf of the CTO and EVP as directed, often in high-pressure situations
• Manage the daily schedule for the CTO and EVP, prioritizing competing demands from within and outside the organization
• Communicate in person and through correspondence with high-level internal and external contacts such as vendors and senior leadership

• Bachelor’s Degree in business, organizational development or related field
• 2-5 years’ experience in an administrative position supporting large teams with meeting coordination, event coordination, preparing correspondence, and scheduling travel
• Proficient in using MS Office (Word, Excel, PPT, MS Teams)
• Excellent communicator with a professional presence to engage with multiple stakeholders across the business, including board of directors

• Any offer of employment will be conditional upon a criminal background and references check
• Sienna Senior Living may utilize artificial Intelligence to screen or assess applicants for this position
• Salary Range: $55,451 - $72,779. Please note that individual salary is determined by factors such as job-related knowledge, skills and experience, as well as internal equity
• This posting is for a new position
• Note:
  
  Sienna Senior Living is committed to employment equity, diversity, and inclusion in the workplace. Upon request, accommodations will be provided throughout the recruitment, selection, and assessment process