Project Coordinator - Weins Corporate

WEINS Auto Group is looking for a Project Coordinator (1 Year Contract) in our Construction Department. In this role, you will be reporting directly to the Manager of Construction & Facilities. The Project Coordinator will have a passion for construction and an ability to work independently and as part of a team. This position will be responsible for the administration and coordination of projects, including but not limited to construction and facilities work.

The ideal candidate will have experience with Microsoft Office Suite, the ability to read construction drawings and an understanding of basic accounting methods and contracts.

• Project Planning & Coordination – Support planning and execution of facility and capital projects, including defining scope, deliverables, and timelines.
• Progress Monitoring – Track project activities to ensure alignment with organizational objectives and deadlines.
• Vendor & Contractor Management – Coordinate with external partners, maintain accurate records, and monitor performance against SLAs.
• Budgeting & Financial Tracking – Review invoices, track budget utilization, and assist in developing annual and project-specific budgets.
• Documentation & Compliance – Manage permits, certifications, and insurance; ensure compliance with legal and regulatory requirements.
• Scheduling & Reporting – Develop project schedules, organize meetings and inspections, and prepare concise progress reports.
• Facility Operations Support – Collaborate with site teams to minimize disruptions, resolve maintenance issues, and assist with space planning or relocations.
• Administrative Support – Provide administrative assistance, prepare reports and presentations, and support departmental initiatives.
• Audit & Safety Support – Assist with audit preparation, address deficiencies, and maintain safety documentation.
• Continuous Improvement – Identify cost‑saving opportunities and contribute to process improvements and special projects.

• Valid Ontario driver's license.
• Bachelor’s degree/Diploma in Business Administration, Construction Management, Project Management, or a related field.
• Minimum of 2–3 years of experience in administration, project coordination, or similar roles.
• Strong organizational and time‑management skills.
• Excellent communication and interpersonal abilities.
• Familiarity with facility operations, maintenance, and compliance practices.
• Proficiency in Microsoft Office and project management tools and work order systems (e.g., Excel, Teams, SharePoint, Ninja, etc.).

• Competitive compensation plan and top‑notch benefits plan.
• Group RRSP options and matching program.
• Vehicle Purchase Program and Parts & Service Discount.
• Educational Reimbursement Program.
• Vehicle Purchase Program and Parts & Service Discount.
• Development and training opportunities.
• Employee Assistance Program.
• Employee Referral Program.
• Celebration of milestones and team events.
• Fitness discounts and related benefits.

Employment Type:

Temporary Full‑Time