Office Manager

Apple One Employment Services provided pay range  $55,000.00/yr - $80,000.00/yr
Office Manager   Markham, ON | 100% In-Office
$55,000 – $80,000 + Bonus
Our client is a  one‑stop solution  for Fire & Safety Systems, including  Design, Project Management, Consulting, Maintenance & Service, and Inspections .

The Role  We are seeking an  Office Manager  to play a central role in supporting operations, field teams, and leadership. This is a hands‑on position ideal for someone who thrives in a  smaller‑company environment  and enjoys wearing multiple hats while keeping projects, people, and processes running smoothly.

Key Responsibilities   Manage  administrative, account, and file management  for active projects
Handle  billing and invoicing , including data entry and invoice submissions
Prepare and send  quotes for services  to clients
Follow up on  invoices, payments, contracts, and ongoing jobs
Schedule  field technicians and service calls
Attend  daily morning meetings  with managers to align on priorities
Maintain continuous communication with  subcontractors, technicians, managers, and third‑party accounting partners
Track and stay informed on  all active projects  to ensure smooth execution
What We’re Looking For    Previous experience in the fire protection / life safety industry  (preferred)
Strong proficiency in  Microsoft Office (Word, Excel)

Experience with  Adobe / Bluebeam  and  Quick Books  is an asset
Background in a  smaller or growing company , comfortable wearing multiple hats
Highly organized, detail‑oriented, and proactive
Excellent  communication and coordination skills
Seniority level  Mid‑Senior level

Employment type

Full‑time
Job function  Administrative

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