Marketing & Development Coordinator
Job Description & How to Apply Below
Children Believe is currently recruiting for the following position:
The Marketing & Development (M&D) Coordinator reports to the Manager, Marketing & Development Operations, and provides financial, administrative, operations, and project management support across the Marketing & Development (M&D) team, including to the Chief Marketing and Development Officer and M&D Directors, helping the department achieve its organizational objectives. This position supports core M&D processes, Senior Leadership Team (SLT) reporting cycles, and meeting logistics across the M&D sub-departments.
It provides technical and coordination expertise in meeting the requirements for fundraising and development, and provides back-up support to the Executive Coordinator.
This role includes, but not limited to:
Process purchase orders (SAGE Intacct) for the M&D team as requested; when the team has interns, process their monthly expenditures, ensuring timely payment.
Reconcile monthly credit card statements (FDC and CMDO cards) in Concur
Report on department expenses as needed, supporting budget tracking and financial visibility for the M&D team
Operations Support
Track completion of the SLT reports and send follow-ups
Track completion of Core Metrics and Key Results
Own completion of the M&D high-level metrics
Support the production of KPI dashboards for M&D leadership
M&D Process Leadership
Lead M&D core processes:
Intake, Project Code, Product Creation, Campaign and Campaign Activity — ensuring questions are answered, approval/review timelines are met, approvals are completed, CRM entries are created, and the team is kept informed
SLT Administrative Support
Attend and take notes at SLT monthly meetings and other meetings as needed
Lead logistical support for M&D meetings, including booking rooms/equipment, hosting visitors, ordering food, prepping supplies/presentations and execute meeting minutes; support effective business flow through forward agenda planning and ensuring follow-up on action items from meetings.
Coordinate travel arrangements and schedule for M&D, including security briefings, and risk documents for M&D
Publication and design of the CMDO blog
Support M&D departments in admin tasks when needed, based on team priorities
CMDO Executive Support
Handle confidential information with discretion as required
Support the CMDO's calendar by scheduling meetings, resolving conflicts, and helping maintain the rhythm of the office
Project Management
Support the team in alignment meetings and task follow-up
Lead the Bamboo and Project Managers weekly meetings
Manage and lead intranet site maintenance for M&D
Support the M&D Giving Season annual work plan and track progress
New Team Member Support
Support the creation of orientation schedules in consultation with the hiring manager and People & Culture for new M&D employees
Ensure new team members are added to meetings, Teams chats and channels, and are walked through the M&D SharePoint and intranet
General Office Administration
Assist with annual budget preparation
Assist in maintaining M&D policies and procedures
Order office supplies for the department as needed
Maintain an effective filing system for M&D
Provide back-up support to the Executive Coordinator (CEO's office) e.g., logistics support for quarterly board meetings and the Annual General Meeting
Ensure compliance of Board Resolutions
General
Comply with all Children Believe policies and procedures
Other related duties as assigned
The ideal candidate possesses:
Required
Completion of a post-secondary diploma
Minimum 2 years’ related work experience as an administrator/coordinator to management positions or equivalent related experience;
Knowledge, experience and/or interest in creative, marketing, fundraising and communications processes is an asset;
Strong…
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