Marketing & Development Coordinator

Join us to help break the barriers to education that steal children’s choices one by one until they have none. Together, we can foster an environment where education unlocks a world of choices, nurturing creativity, resilience, and hope for a better tomorrow. At Children Believe, we won’t stop until every child can dream fearlessly and grow up to live the life they choose to live.

Children Believe is currently recruiting for the following position:

The Marketing & Development (M&D) Coordinator reports to the Manager, Marketing & Development Operations, and provides financial, administrative, operations, and project management support across the Marketing & Development (M&D) team, including to the Chief Marketing and Development Officer and M&D Directors, helping the department achieve its organizational objectives. This position supports core M&D processes, Senior Leadership Team (SLT) reporting cycles, and meeting logistics across the M&D sub-departments.

It provides technical and coordination expertise in meeting the requirements for fundraising and development, and provides back-up support to the Executive Coordinator.

• Process purchase orders (SAGE Intacct) for the M&D team as requested; when the team has interns, process their monthly expenditures, ensuring timely payment.
• Reconcile monthly credit card statements (FDC and CMDO cards) in Concur
• Report on department expenses as needed, supporting budget tracking and financial visibility for the M&D team

• Track completion of the SLT reports and send follow-ups
• Track completion of Core Metrics and Key Results
• Own completion of the M&D high-level metrics
• Support the production of KPI dashboards for M&D leadership

• Lead M&D core processes:
  Intake, Project Code, Product Creation, Campaign and Campaign Activity — ensuring questions are answered, approval/review timelines are met, approvals are completed, CRM entries are created, and the team is kept informed

• Attend and take notes at SLT monthly meetings and other meetings as needed
• Lead logistical support for M&D meetings, including booking rooms/equipment, hosting visitors, ordering food, prepping supplies/presentations and execute meeting minutes; support effective business flow through forward agenda planning and ensuring follow-up on action items from meetings.
• Coordinate travel arrangements and schedule for M&D, including security briefings, and risk documents for M&D
• Publication and design of the CMDO blog
• Support M&D departments in admin tasks when needed, based on team priorities

• Handle confidential information with discretion as required
• Support the CMDO's calendar by scheduling meetings, resolving conflicts, and helping maintain the rhythm of the office

• Support the team in alignment meetings and task follow-up
• Lead the Bamboo and Project Managers weekly meetings
• Manage and lead intranet site maintenance for M&D
• Support the M&D Giving Season annual work plan and track progress

• Support the creation of orientation schedules in consultation with the hiring manager and People & Culture for new M&D employees
• Ensure new team members are added to meetings, Teams chats and channels, and are walked through the M&D SharePoint and intranet

• Assist with annual budget preparation
• Assist in maintaining M&D policies and procedures
• Order office supplies for the department as needed
• Maintain an effective filing system for M&D
• Provide back-up support to the Executive Coordinator (CEO's office) e.g., logistics support for quarterly board meetings and the Annual General Meeting
• Ensure compliance of Board Resolutions

• Comply with all Children Believe policies and procedures
• Other related duties as assigned

• Completion of a post-secondary diploma
• Minimum 2 years’ related work experience as an administrator/coordinator to management positions or equivalent related experience;
• Knowledge, experience and/or interest in creative, marketing, fundraising and communications processes is an asset;
• Strong…