Administrator, Corporate HSE

Position Overview Reporting directly to the Vice President, Corporate HSE, this role will provide support to our Corporate HSE team and assist in the ongoing continuous improvement of the company’s health, safety and environment management system, and strategic initiatives. This role also provides administrative and organizational support to the regional and/or field/site HSE managers and advisors with a focus on ensuring consistency across all operations.

Key

Duties & Responsibilities

Support the Corporate HSE team on department tasks, actions and initiatives.

Maintenance of the internal subcontractor pre-qualification portal and assist Regional HSE with approving subcontractors based on credentials entered by the subcontractors.

Regional support for 3rd party subcontractor prequalifications and bids

Maintain the company HSE Management System documentation; this includes policies, procedures, legislative compliances

Support and organize the HSE department meetings, such as taking meeting minutes, sending invites, and updating correspondence as required.

Support field operations by supplying materials or information as necessary, including safety alerts, bulletins, lessons learned and toolbox talks.

Technical support, system monitoring, report building and account management and regional support on the company HSE digital solution.

Ensure the security and confidentiality of all information managed by the Corporate HSE team

Regional HSE support for training records management of hourly workers.

Assist and promote a respectful environment for all members of Black & McDonald Limited

Other duties as assigned

Knowledge, Skills & Technical Abilities

Experience with eCompliance (Eco Online), an asset.

Experience with various third-party prequalification sites (ISNetworld, Avetta, Contractor Check) preferred.

Intermediate to advanced proficiency of office applications including MS Word, PowerPoint, Outlook, Visio, Adobe, etc. required.

Working knowledge of related HSE legislation and the ability to interpret the regulations and laws is an asset

Experience

1-3 years of related work experience preferred

Qualification/Education

Bachelor’s degree or college diploma in Occupational Health & Safety or Environmental studies, or related field, is an asset

May be required to take additional courses as necessary to support the role

Project Management

Health and Safety Messaging Campaigns

HSE Management System review and update

Organization-wide communications

Examples of type of projects/processes managed:

Safety and Health week messaging/event organization and execution

Program/Policy development, review, update and implementation

Post-incident analysis and lessons learned summaries

HSE trends analysis review and report building

Problem Solving

Ensuring the appropriateness and applicability of content across various provinces/states

Tools/Aids used to solve problems:

Liaise with Corporate Safety Committee (CSC) and Regional HSE Managers

Internal & External Contacts

Corporate HSE Vice President, Manager, Coordinator

Regional HSE Managers/Advisors/Coordinators/Administrators

Project Managers/Coordinators

Division Managers

People Resources

National Fleet

Corporate Marketing and Communications

External:

Local Health and Safety Associations

Third Party training providers

Various vendors/suppliers

Physical/Working Environment
Physical Requirement:

Frequent computer work

May be required to sit or stand for long periods of time

Light lifting of supplies and materials

Work Environments:

Traditional office setting

May be required to visit job sites (vehicle required)

Competencies

Change Management

Communicates Effectively

Continuous and Agile Learning

Takes Initiative

Results Oriented and Execution Discipline

Holds Self and Others Accountable

Problem-Solving and…