Commercial Coordinator, Facilities Management

Position: Commercial Coordinator, Facilities Management
Location: Markham
Structure: Full-time position, hybrid work option

The Facilities Management Commercial Coordinator (“Commercial Coordinator”) will work as part of the Facility Services pursuits and commercial support team, supporting Black & McDonald’s Business Development Team and the wider business across the country. Reporting to the Sr. Commercial Manager, this role is ideal for a detail-oriented, analytically driven individual with a background in finance, accounting, or business administration. Prior facilities management or property management industry experience is beneficial but not required;

strong analytical, organizational, and communication skills are essential.

The Commercial Coordinator will play a key role in supporting commercial reviews, pricing development, financial modeling, and pursuit-related coordination activities. This role will help ensure the accuracy, completeness, and clarity of commercial deliverables, enabling informed strategic decisions that support our growth and competitive positioning.

• Assist in the preparation and validation of pricing models for pursuits, renewals, change orders, and expansions.
• Collect and compile input data (labour rates, billable allowances, subcontract quotes, overheads, etc.) in coordination with operations and estimating.
• Prepare pricing schedules, costing summaries, and supporting analysis to ensure clarity and defensibility of commercial assumptions.
• Support variance analysis and scenario modeling to refine pricing recommendations.

• Support the Commercial Manager in reviewing RFx documents, contracts, and client requirements to extract key commercial terms, data needs, and deliverables.
• Track action items, deliverables, commercial risks, and clarifications throughout the pursuit cycle.
• Assist in preparing meeting notes, assumptions registers, risk logs, and pricing rationale summaries.

• Coordinate the collection and organization of pricing inputs from internal teams, subcontractors, and external stakeholders.
• Track deadlines, input submissions, and approval requirements to ensure timely and complete commercial contributions to the bid package.
• Maintain version control and documentation integrity for pricing files, commercial schedules, costing appendices, clarifications, and assumptions.

• Assist with data gathering and benchmarking efforts to support development of pricing strategies.
• Maintain historical pricing and benchmarking repositories for reference in future pursuits.
• Support analysis of labour, subcontracting, and overhead cost trends relevant to FM bids.

• Work closely with Proposal Managers, Estimators, Operations Leaders, and Finance stakeholders to enable coordinated commercial responses.
• Actively contribute to internal pursuit working sessions and bid reviews by providing accurate financial and operational input summaries.
• Ensure clear communication and structured documentation between commercial / technical teams.

• Assist in pursuit debriefs by compiling pricing learnings, key decisions, and commercial outcomes.
• Help maintain templates, tools, calculation libraries, and standard reporting formats to enhance commercial efficiency and reliability.
• Support the evolution of internal reference materials and cost databases.

• Post-secondary diploma or degree in Accounting, Finance, Business Administration, Economics, or related field.
• CPA (in progress or interest) considered an asset but not required.

• 2–5 years of experience in an analytical role (finance, estimating, procurement, accounting, cost control, data analytics, etc.).
• Experience supporting pricing, estimating, cost modeling, or bid preparation would be advantageous.
• Facilities management, construction, real estate, property management, or service contract environments considered an asset.

• Strong working…