Lease Administrator

About the Opportunity

• Support Management of the Real Estate Access and Hydro Portfolio of around 2500 sites Nationally
• Accountability to keep Landlord Hydro accounts current
• Accurate entry and payment into Real Estate Data Base Co Star
• Ensure timely and accurate Hydro Reconciliations meet our contractual deadlines
• Ensure all Landlord invoices are reviewed, analyzed and paid for each account
• Maintain accuracy of portfolio master data in CoStar database
• Ensure audit documentation requirements are met including electronic file management of relevant documents
• Engage with landlords to answer general Hydro questions and secure landlord agreement for completed reconciliations and smart meter installation
• Support transition to new Smart Meters by working with landlord and internal teams and vendors to ensure successful transition
• Liaison with internal departments, site acquisition, finance, deployment and operations
• Support site access requests for internal teams and act as point of access contact for Landlords
• Coordinate contact between landlord and internal teams for equipment relocation, roof repairs and other access issues as they occur

• Strong oral and written communication skills
• Application software, CoStar, Accuenergy, Oracle, Excel and Microsoft suite of tools
• Time management of volume and objectives to ensure business needs are met
• 3
  -5 Years Lease Management / Property Management / Accounts Payable would be an asset
• Effective interpersonal skills when dealing with internal and external customers

Pay Range:
$25 - $27 per hour
How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #
This position for employment is for a current vacancy with Vaco/Highspring’s client . You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting.

The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer:
Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship,…