Facility Programs Officer

Facility Programs Officer

Location: Markham, ON, CA

Job : 51846 - Markham - Rotation 24 months

Hiring salary range: $4,102.00 - $5,860.00 / Bi-weekly

• Manage assigned work processes to ensure efficient and effective completion of work.
• Provide analysis on financial and technical aspects relative to converting existing methods in relation to most up‑to‑date technology in these fields.
• Evaluate issues such as cost benefits, methods presently in use, integration compatibility, staff effects, utilization of equipment, maintenance availability, etc.
• Assist in discussions, problem solving and issue resolution with customers and vendors regarding negotiation, implementation and ongoing work performance of Service Level Agreements or Contracts.
• Ensure compliance with health and safety standards and industry codes.
• Ability to work in a team and in a collaborative environment.
• Exceptional time management skills and ability to meet deadlines.
• Ensure delivery schedules, quantity and quality criteria are met.
• Verify payment and invoicing match contract pricing.
• Provide input, document requirements and support the design and delivery of training programs.
• Provide advice and direction to HONI staff processes and related activities.
• Identify, plan, organize and monitor requirements and processes for activities requiring completion and implement cost reporting and control systems to monitor and control facility and accommodation costs.
• Ensure Fire and building codes and policies are met.
• Obtain quotes and tenders from vendors and suppliers.
• Assist in the preparation of the Unit's annual budget and business plan related to space, furniture, business equipment, level of more activity, staff projections, and special needs (wheelchair access, ergonomics requirements, etc.)
• Develop, analyze and implement divisional/corporate procedures, and management systems in order to support the business, management reporting and regulatory submissions.
• Maintain current knowledge of new technology and concepts in the facility management and services industries through published material, ongoing contact with suppliers, consultants, designers and external organizations.
• Assist the Manager in preparing business cases as required.
• Perform other duties as required.

• Extensive knowledge of financial accounting to evaluate and validate building operation and maintenance costs and to analyze long‑range financial forecasts for annual budget and business planning.
• Knowledge of business administration, work methods, procedures, organization structures to ensure programs are administered in an effective and efficient manner.
• Knowledge of benchmarking methods to identify potential best practices; normally acquired through completion of 4 years of university training (Grade XII plus 5 years).
• Knowledge of Corporate Real Estate property management, business law and Contract administration.
• Knowledge of principles and practices of project management.
• Knowledge of procurement and vendor contracts.
• Developed skills in computer literacy, advanced user of Excel, and MS Office toolset including Word, PowerPoint and Visio.
• Exceptional communication and active listening skills – both written and verbal.
• Knowledge of English and effective oral and written communication skills to effectively prepare concise, clear correspondence, procedures and processes and to discuss program requirements and associated negotiations.
• Knowledge of technical writing for the preparation of standards and specifications and to interpret Service Level Agreements or Contracts or to prepare effective reports.
• Knowledge of computer systems and analytical techniques to carry out engineering, economic or analytical studies related to assigned work processes of the distribution business.

• Outsourced environment experience with procedures and processes of contract compliance and associated administrative aspects.
• Understanding of building operation, maintenance, construction and design deficiencies.
• Experience in facilities management to acquire an understanding of related technical aspects of the job and to be able to deal with customer related issues…