Proposal Coordinator

Markham, ON, Canada and 2 more

SUMMARY

The Proposal Coordinator will work with the Business Development team in the management and creation (writing, editing, and proofing) of proposal responses and other business development activities. This position will take responsibility for ensuring the delivery of proposal requirements within set time frames for proposal opportunities and will support all activities related to each stage of the sales bidding process, including RFIs, RFPs, RFQs, clarifications, etc.

Additionally, this individual will fully understand, continually improve, and promote world‑class proposal processes, and information warehousing and database management techniques. The Proposal Coordinator will thrive and work well in fast‑paced, tight deadline environment.

KEY DUTIES & RESPONSIBILITIES

The Proposal Coordinator will take ownership of and complete research and prepare detailed, accurate, and complex written responses to RFP questions. Develop and maintain core written content for proposals and other sales and marketing documents in support of the business development process. Work closely with Business Development and Marketing Team to develop high quality content and sales collateral. Use relevant and sophisticated software packages to produce high quality documents, create and maintain databases, and access and analyze information.

Further, the Proposal Coordinator will:

Performs editing and proofreading of proposal submission documents.

Manages multiple individual proposal processes through completion, including proposal outlines, compliance matrices, proposal development plan, and writing assignments.

Forwards relevant materials to subject matter experts to support the proposal development process.

Reviews expressions of interest, requests for quotes, requests for tender and/or requests for proposals for requirements and develops proposal structure and contents to address requirements. Takes an active role in adhering to requirements.

Collaborates with Business Solutions team to understand the pursuit strategy and ensure the written content / response clearly conveys the key messages, value proposition, and overall pursuit strategy.

Researches information required for proposal development inputs.

Organizes, leads and attends proposal strategy meetings and proposal working sessions.

Applies project management techniques to control schedule and achieve submission deadlines.

Assists Marketing Department and peers with editing and grammar checks as required.

Assists with presentations by organizing presentations and obtaining collateral materials.

Employs proven interviewing techniques to generate content that is informative, engaging and educational.

Provides other business solutions support as assigned.

KNOWLEDGE & SKILLS

University or College degree in Communication or English, or equivalent experience in a corresponding role.

Minimum 1-2 years’ experience in proposal development & writing, business development and/or marketing communications for the Integrated Facility Management Services/Real Estate Services industry.

Demonstrated advanced written skills, including proofreading and editing for grammar and spelling.

Fully bilingual preferred – French/English.

Excellent knowledge of effective communications techniques and practices.

High-level interpersonal and teamwork skills to establish and maintain effective working relationships and work in a team environment.

Demonstrated organizational, planning and coordination skills to produce excellent work in a high-pressure environment with tight deadlines to meet the company standards for correspondence and perform multiple tasks with competing priorities/deadlines.

Strong organizational, coordination and decision-making…