Program Management Operations Coordinator

Program Management Operations Coordinator

Location:

Marlborough, Massachusetts, United States

Salary: $44.00 - $45.00 (US Dollar)

Program Management Operations Coordinator needs 6+ years of program/project management experience within the biotech or pharmaceutical industry.

• Must be local; no relocation.
• Bachelor's degree in life sciences, business, or related field.
• Relevant experience in program/project management within the biotech or pharmaceutical industry preferred.
• Familiarity with administrative and logistical coordination, including meeting planning, documentation management, and budget tracking.
• Proficiency in Microsoft Office Suite and project management tools.
• Purchase Order (PO) & Requisition Processing experience.

• Assist with scheduling, organizing, and preparing for key meetings, including compiling materials, developing agendas, recording minutes, and ensuring timely follow‑up on action items; supports internal governance forums.
• Develop and maintain dashboards and reporting tools for portfolio planning, forecasting, and budgeting.
• Support leadership in coordinating day‑to‑day program operations and providing administrative and logistical assistance.
• Back up the Executive Assistant with calendar management, arranging meetings, coordinating travel plans, and expense reporting as needed.
• Coordinate ad‑hoc program and department projects, collaborating with internal partners and external stakeholders to ensure project objectives are met efficiently.
• Help coordinate purchasing and contracting activities (processing POs), ensuring adherence to departmental policies and timelines.
• Manage project management responsibilities with internal and external stakeholders for ad‑hoc department projects.