Administrative Office Support

Administrative Office Support

Actively provides office support for the School Building and performs administrative office support work, general office assistance functions and related work as required. Works cooperatively with district and school building personnel. This role is a critical part of the overall school presentation and culture.

Provide clerical support for activities of the Assistant Principal office

Answers the phone, email, fax and responds to parent, student, staff and school visitor requests, dealing with the public tactfully and maintaining effective public relations with parents, staff, students and school visitors

Manage electronic communication

Handle matters discreetly, exercising good judgment in handling confidential mail, records, scheduling and conversations

Process paperwork

Enter information in the student information system

Answering communications and correspondence quickly and efficiently

Schedule meetings

Submit information to payroll

Operate standard office machines and appliances incidental to administrative office support assignments

Maintain accurate files and records

Process attendance and adjustments for student attendance (internships internal and external)

Run student attendance reports and at the direction of the administration send letters regarding attendance

Enter student disciplinary information into the student information system and send correspondence at the direction of the administration ensuring proper documentation is given within deadlines.

Send course credit correspondence as needed

Provide support for senior night awards and recognition awards

Distribute student parking passes and collect supporting documentation for student parking passes.

Maintain information for short-term and long-term (semester or longer) objectives for the office

Follow school policies, guidelines, protocols and procedures

Provide office support as back up coverage for other office support during absences and/or breaks of other office support staff as necessary.

Other duties as assigned.

High School Graduate

Minimum of two years' administrative assistant office experience

3-5 years' supporting a school administrator a plus

Demonstrated knowledge and experience with diverse office technology and equipment, specifically database, spreadsheet, and word processing.

Knowledge of Aspen, as it relates to student information is a plus

Experience with MUNIS software a plus

Must be able to work well with the public, staff and students with a variety of backgrounds

Ability to maintain confidentiality required

Good customer service skills in dealing with the public and staff effectively

Must be able perform work quickly, efficiently and accurately

Good abilities with office practices, procedures and office equipment

Excellent skills in oral and written communication

Must be a strong team player, able to collaborate well with others

Strong computer competence including standard office software (ex. Word and Excel) and data entry in database

Bilingual (Spanish or Portuguese) highly preferred

Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable

It is the policy of the Marlborough Public Schools not to discriminate on the basis of race, gender, religion, national origin, color, homelessness, sexual orientation, gender identity, age or disability in its education programs, services, activities, or employment practices.