Office Administrator

Office Administrator

Location:

Marlborough, MA, US

Experience:

Mid Level

Salary: $20 - $27 per hour

• Generate, review, and send client invoices while tracking outstanding accounts receivable.
• Expense tracking:
  Reconcile credit card statements and receipts for the President's executive expenses.
• Financial data entry:
  Maintain precise records of payments, billing cycles, and budget allocations.
• Dispute resolution:
  Address and resolve client billing discrepancies or payment inquiries efficiently.

• Spreadsheet management:
  Create, update, and maintain complex Excel spreadsheets to track company metrics, project statuses, and financial logs.
• Data analysis:
  Utilize advanced formulas, pivot tables, and formatting tools to generate scannable financial and operational reports.
• Document drafting:
  Prepare professional correspondence, memos, and executive contracts using Microsoft Word.
• Template creation:
  Standardize company forms, letterheads, and report layouts to ensure brand consistency.

• Calendar management:
  Organize and maintain the President's daily schedule, including meetings and travel.
• Communication gatekeeping:
  Screen and prioritize incoming emails, phone calls, and mail directed to the executive office.
• Meeting preparation:
  Assemble agendas, compile background research, and take detailed minutes during executive sessions.
• File organization:
  Establish and maintain secure digital and physical filing systems for confidential corporate data.

• Software proficiency:
  Advanced skills in Microsoft Office (Word, Excel, and Outlook) and billing software (e.g., Quick Books, Fresh Books).
• Attention to detail:
  Exceptional accuracy in entering financial data and proofreading executive documents.
• Communication skills:
  Strong written and verbal communication style suited for interacting with C-level executives and clients.
• Discretion:
  Proven ability to handle highly confidential business, financial, and personal information safely.

We're a heavy haul trucking company with over 30 years in business.

We offer the best of both worlds: the stability of a well-established transportation company and the culture of a locally owned business. Employees are part of a safety-focused, award-winning organization with strong local roots, opportunities for growth, and a team that takes pride in delivering exceptional service.