Junior HR Administrator

• 401(k) matching
• Competitive salary
• Health insurance

Employment Type:

Full-Time Work Arrangement:
On-Site Department:
Human Resources

Reports To:

HR Manager/HR Leadership

Resource soft, Inc. is seeking an organized and detail-oriented HR Operations Coordinator/HR Executive to support recruitment coordination, employee onboarding, HR recordkeeping, compliance tracking, and day-to-day HR administration at our Marlborough, Massachusetts office.

• Maintain accurate candidate and employee records in the company’s HR database or Applicant Tracking System (ATS).
• Update recruitment, onboarding, employee, and compliance information promptly.
• Conduct routine reviews to identify and resolve incomplete, duplicate, or outdated records.
• Organize and maintain confidential digital files according to company privacy, access-control, and recordkeeping procedures.

• Coordinate interviews among candidates, recruiters, hiring managers, and interview panel members.
• Manage multiple calendars and send interview confirmations, reminders, meeting links, and instructions.
• Track candidate status, interview feedback, follow-up activities, and hiring progress.
• Communicate scheduling changes promptly and professionally.
• Support campus and early-career recruiting activities, including event logistics, candidate communication, and application-system assistance.

• Coordinate pre-employment and onboarding activities for new hires.
• Maintain onboarding checklists and follow up on required forms, background-screening steps, approvals, and employment documents.
• Work with HR, hiring managers, IT, payroll, and administration to prepare system access, equipment, orientation schedules, and other first-day requirements.
• Ensure onboarding documents are complete, accurately organized, and properly stored.
• Follow up promptly on missing or incomplete information.

• Create and maintain Excel-based trackers for recruitment, onboarding, employee documentation, training, compliance, and other HR workflows.
• Monitor operational milestones, outstanding actions, and time-sensitive deadlines.
• Prepare routine reports and status updates for HR leadership.
• Escalate overdue, incomplete, or potentially noncompliant matters appropriately.

• Gather, review, and organize documentation for internal HR audits and compliance reviews.
• Verify that employee files contain the required records, forms, and approvals.
• Support HR recordkeeping in accordance with company policies and applicable federal and Massachusetts requirements.
• Assist with addressing documentation gaps identified through audits or internal reviews.
• Protect confidential employee and candidate information at all times.

• Record employee training, certifications, professional-development activities, and growth milestones in internal tracking systems.
• Follow up with employees and managers to obtain completion updates and supporting documentation.
• Maintain accurate employee training and development reports.

• Respond to routine employee and candidate inquiries or direct them to the appropriate HR representative.
• Prepare HR correspondence, reports, checklists, and administrative documents.
• Support employee meetings, engagement activities, recruiting events, and other HR initiatives.
• Perform other HR and administrative responsibilities as assigned.

• At least one year of experience in HR support, HR operations, recruitment coordination, or professional administration.
• Experience using an HR database, recruitment database, or ATS.
• Proficiency in Microsoft Excel, including…