Administrative Assistant

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office operations at a fully onsite location in New Jersey. This contract opportunity begins as a part-time role with a three-day workweek and offers the potential to transition into a permanent position for someone eager to build a long-term career. The ideal candidate is organized, comfortable with technology, and confident handling both front-office responsibilities and routine administrative tasks in a structured environment.

Responsibilities:

• Manage day-to-day administrative activities to keep office operations running smoothly and efficiently.
• Welcome visitors and serve as a courteous first point of contact for the office.
• Respond to incoming phone calls, direct inquiries appropriately, and relay messages accurately.
• Enter, update, and maintain data in internal records and office documents with a high level of accuracy.
• Prepare, organize, and distribute administrative materials using Microsoft Office applications.
• Support general reception and clerical duties, including scheduling, filing, and document handling.
• Use technology tools, including AI-based resources, to assist with research and idea generation when needed.
• Contribute to a positive office environment by adapting to changing priorities and supporting team needs as the role grows.