Administrative Coordinator

As part of our total benefit package, Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage. Health care, dental and vision benefits are effective the first day of employment.

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Administrative Coordinator

$50,007.10 - $64,680.01

Macomb Community Action

02/13/2026

02/26/2026 12:00 a.m.

Non-exempt - Overtime pursuant to Collective Bargaining Agreement or Human Resources and Labor Relations Policy

Just cause subject to probationary period

This position will be a member of the Fiscal team at Macomb Community Action. The duties of this position will entail high volume data entry processing of payables, receivables, journal entries and budget adjustments for the assigned division(s). Ensure fiscal records are accurately coded and have appropriate approvals prior to processing. Bi-weekly collection and processing of divisional timesheets, to include manual tracking of part‑time PTO, part‑time PTO payout, LOA processing, etc.

Provide analysis and support of program related accounting issues appropriate to skill level. Act as the Fiscal liaison for internal customers, external agencies and vendors. Assist with fiscal policy and procedure revisions and train staff as appropriate. Seeking an individual with great attention to detail, accurate data entry and analytical skills. Performs complex and confidential administrative, accounting, and clerical duties with a high degree of independence and initiative.

Performs administrative support and clerical accounting tasks with a high degree of independent and confidential judgment.

Prepares and records administrative records including federal and state grant applications, reports, and claims; assures necessary documents, forms, and materials are accurate and available for administrative decision making.

Maintains and monitors assigned division’s operating budget on a daily basis.

Prepares budgets, billings, account statements, invoices, vouchers, and vendor contracts, as well as forms, surveys, and correspondence.

Prepares letters, memos, forms, records, and other related correspondence including spreadsheets for financial analysis.

Processes account information, disburses and distributes funds, reconciles accounts and assists in the financial preparation of County, State and Federal audit and monitoring requests.

Monitors, verifies, enters, and maintains timesheets. Processes attendance records and payroll for staff members of assigned division.

Orders, tracks, and maintains inventory records including office and program supplies and off‑site storage facilities.

Processes and monitors equipment maintenance and repair requests.

Receives incoming requests and provides support and assistance appropriate to skills level.

Interacts with outside agencies and organizations to conduct business.

Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.

Operates an automobile to perform assigned job functions. (if applicable)

Performs related duties as assigned.

• High school diploma or GED equivalent
• Three (3) years of office clerical work experience
• Administrative support experience

• Associates degree or higher
• Bookkeeping or accounting related work experience

• Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel

• Modern office procedures and methods
• Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County
• Principles and practices of basic bookkeeping and invoice processing
• General clerical/administrative support and secretarial processes common to office administration
• Accounts receivable and payable procedures
• Payroll processing and…