Office Assistant Senior

Benefits: As part of our total benefit package, Macomb County proudly offers medical, dental, and vision coverage, with no monthly premium to employees for single, two (2) person or family coverage. Health care, dental and vision benefits are effective the first day of employment.

Classification

Title:

Office Assistant Senior

Salary: $41,328.19 - $53,454.55

Department: Family Court Juvenile Division

Opening Date: 02/19/2026

Closing Date: 03/05/2026 12:00 a.m.

FLSA Status: Non-exempt - overtime pursuant to Collective Bargaining Agreement or Human Resources and Labor Relations Policy

Employment Relationship: Just cause subject to probationary period

Performs a variety of clerical and/or accounting duties, which require an understanding of departmental operations, a high degree of accuracy and independent judgment.

• Determines eligibility for program funding in following policies and program directives.
• Performs data entry for record keeping, tracking, registration, inventory and ordering.
• Maintains inventory of perishable/non‑perishable supplies and materials.
• Updates and maintains computer records at the office, County and State of Michigan level.
• Processes invoices as accounts payable/receivable, prepares and submits requests for payment of invoices and posts payment entries.
• Answers procedural questions regarding various departmental functions, duties, actions and procedures, schedules appointments, sets court dates, etc.
• Assists customers in person, online or over the telephone.
• Receives (cashier), processes and deposits payments/money for fees, fines, assessments, permits, tax payments, prepares and makes daily bank deposits, etc.
• Performs bookkeeping to balance accounts, requests checks, makes journal entries, maintains spreadsheets, etc.
• Prepares a variety of documents and correspondence using personal computers, printers, email, and other electronic means for Department Heads, Elected Officials, Managers, Supervisors and others.
• Operates a variety of computer database software programs required for efficient operation of services.
• Manages and accounts for petty cash operations.
• Arranges Interpreter Services, coordinates scheduling and processes billing arrangements.
• Enters payroll data, runs verification reports, splits time to multiple funding sources.
• Audits accounts (internal/external), verifies debits/credits, applies appropriate adjustments and updates account status.
• Reviews forms, letters and legal documents for accuracy, correcting errors or rejecting forms to the originator to have them corrected and resubmitted.
• Maintains a variety of department, program and office operational records including registrations, licenses, credentials of staff, attendance, property/land ownership, leases and contracts, etc.
• Provides office administration and phone support to department staff, supervisors, managers and department directors.
• Schedules appointments, events, hearings and/or meetings for staff, consultants, attorneys and others.
• Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.
• Operates an automobile to perform assigned job functions. (if applicable)
• Performs related duties as assigned.

• High school diploma or GED equivalent
• One (1) year of office clerical work experience

• Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel

• Associate’s degree or higher
• Three (3) or more years of office clerical, bookkeeping or accounting related work experience

• Modern office procedures and methods
• Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County
• Principles and practices of basic bookkeeping and invoice processing
• General clerical/administrative support and secretarial processes common to office administration
• Accounts receivable and payable procedures
• Payroll processing and timekeeping
• Manual and electronic filing and record keeping…