Legal Assistant

Job Description

Position Summary: (Part-Time 20 hours per week - 1:00pm to 5pm). The Legal Support position will provide clerical services required to support the USAO by providing a variety of direct assistance to the Administrative Officer, Human Resources Officer, Contracting Officer, Assistant United States Attorneys, paralegals, legal assistants, and other USAO personnel. Additionally, the position may also serve as the main office receptionist on a temporary basis, but the main duties are more related to providing litigation clerical support.

• Responsible for routine file maintenance, including maintaining backup copies of original and working files.
• Assist with scanning and indexing of legal documents.
• Answer telephone calls.
• Control access, ensuring visitors are properly cleared, badged, and authorized entry to the office space; notify staff of visitors or incoming calls.
• Take messages as necessary.
• Receive and escort visitors.
• Advise callers or visitors of appropriate Federal, State, or local agencies to contact concerning matters outside the USAO’s purview and furnish needed address or telephone number when available.
• Organize in‑house meetings, send invitations, and manage the office calendar for attorneys.
• Perform administrative tasks and small projects such as updating directories, data entry, filing, and document development/preparation.
• Perform quality control over own work.
• Provide additional litigation clerical support to the Marquette Branch Office Legal Assistants.
• Assist USAO staff with archiving records according to established file management plans.
• Be available to perform back‑up reception duties.

Minimum Education: High School/GED

Experience: 1 year of word processing experience. Proficiency in Microsoft Access, Microsoft Outlook, Microsoft Word, Microsoft Excel, and Adobe Acrobat Professional.

Security Clearance: Employee must undergo a favorable background check through local and national criminal databases and a credit check, and maintain a favorable suitability determination as required by the contract. Background check must be maintained throughout employment.

Salary Range: $30,000-$45,000

Location: Marquette, Michigan

Auto req : 476150