Administrative Assistant

• Provide administrative support and coordinate activities for the Marshfield Clinic LEAD Center
• Answer telephones, take messages, and answer routine questions
• Compose, type, and distribute meeting notes, routine correspondence, presentations, billing, reimbursement, and monthly reports
• Maintain vacation schedules and manage department schedules
• Order and dispense supplies
• Perform payroll functions, including maintaining timekeeping information and processing and submitting it to payroll
• Maintain and update company policy and procedure manuals
• Support training logistics, including reservations, travel plans, roster management, and event planning

• High school diploma or equivalent preferred
• Applicable experience preferred
• Knowledge of Microsoft Office
• Willingness to learn Smartsheet and additional functions
• Strong organization, customer service, and communication skills
• Based on facility needs, may require a valid driver’s license and maintain a good driving record

Demonstrates strong organizational and communication skills while providing administrative support, managing schedules, and coordinating training logistics. Proficient in Microsoft Office and willing to learn new tools like Smartsheet to enhance operational efficiency.

• Microsoft Office Proficiency
• Strong Organization Skills
• Customer Service Skills
• Communication Skills
• Payroll Processing

• Administrative Support
• Payroll Functions
• Timekeeping Maintenance
• Meeting Note Composition
• Report Distribution

• Strong Organization
• Customer Service
• Communication

• High School Diploma or Equivalent

• Event Planning
• Department Scheduling
• Policy and Procedure Maintenance
• Supply Management
• Travel Planning

• Smartsheet