Expense Analyst

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.
** Requirements
* *** Job Overview
** This role is responsible for providing transactional support for finance processes to finance and athletics staffs.
Collegiate athletics is a unique sector of higher education and managing athletic business operations requires an understanding of finance and athletics.  Given that athletics operates in-office daily, this position comes into the office 4 times per week.  This presence is especially critical for facilitating a successful relationship between Cluster 4 and GU Athletics. The Expense Analyst is part of a team responsible for the effective and efficient review and monitoring of all university expense reports & Spend Authorizations.

The position the administration of the University’s procurement card program. The Analyst serves as a team member on the Cluster 4 Financial team, supporting multi-departmental efforts on payables systems and the utilization of existing systems to meet the University’s needs. Responsibilities include, but are not limited to:
* Reviewing and correcting expense reports and supporting documentation for account coding and compliance with the University’s expense policy and communicating exceptions to the expense preparer.
* Monitoring expense reports in progress and helping to ensure that expense reports are approved/paid on time. Escalating issues to the Manager or Director as needed.
* Providing training on proper expense report preparation and Pro Card usage.
* Travel expense reconciliation. Due to the frequent nature of athletics team travel, this significant responsibility requires a full-time employee dedicated to travel expense reconciliation alone at most institutions.
* Support of administration of the University’s Procurement Card Program, including:
* Managing team travel payment documentation
* Completing expense reports/monitoring available spend authorization balances
* Working closely with travel agents on resolving travel charge discrepancies, final hotel folios, etc
** Work Interactions
** The Analyst will report to the Senior Planning & Budget Analyst. The position will also work closely with the Athletics Coaches & Administrators and Travel Vendor to ensure support of the units with respect to expense report review, timely reimbursement payments to employees for expense report, and employee payments to the university for reimbursement of personal expenses charged to the Pro Card.

The position will interact with staff across various levels within the University, providing guidance and recommendations to departments on travel policies, the purchases of goods and services, and expense report policy and preparation.  The position will work closely with Purchasing and Contracts, Athletics Division and Travel Vendors. The position will assist with multi-departmental efforts in workday GMS and current utilization of existing systems, and will also provide recommendations on travel policies and partners that will support the optimal combination of operational efficiency, timeliness, and cost with team & individual travel.

The Analyst is expected to be extensively cross-trained and able to perform the full range of Campus Accounting activities with consistent accuracy, timeliness and dedication to superior customer service and problem solving.
** Requirements and Qualifications
*** Required
* * Bachelor’s degree
* 0-2 years’ experience in a finance, accounting, or business operation
* Excellent oral and written communication skills
* Preferred
* * Advanced degree in business, finance, accounting, technology management, or related field
* Experience in a higher…