Administrative Specialist

Administrative Specialist

This position coordinates and performs a wide variety of highly confidential administrative support to the Senior Vice Chancellor for Finance & Administration, the Associate Vice Chancellor and Director of Budget, the Assistant Budget Director, the Sponsored Projects Accountant, the General Ledger Accountant, the Coordinator of Environmental Health & Safety, the Campus Safety Officer, and the Special Assistant to the Vice Chancellor for Strategic Initiatives.

This position serves as a primary point of operational and administrative contact for internal and external constituents, often on complex issues and UT System-wide initiatives. The administrative specialist works closely with direct reports under the leadership of Finance and Administration to accomplish goals, provide decision making data, and completion of special projects and/or events.

• Manage the logistics of the schedule for SVCFA and plan meetings and trainings for F&A.

• Coordinate incoming/outgoing mail and compose correspondence, reports, records, and disseminate information requiring confidentiality and discretion.

• Provide project management for various F&A Office initiatives, including follow-up and assignment completion.

• Prepare and process transactions, including journal entries, personnel actions, budget revisions, requisitions, purchase orders, invoices, and travel.

• Procure and maintain inventories of equipment and office supplies.

• Assists all visitors and responds to general policies and procedures inquiries for UTM employees.

Minimum Qualifications:

High school diploma or some college and specialized education with three to four years of office experience; bachelor's degree with one to two years of office experience. Good interpersonal skills, flexibility to adjust to changes and short deadlines, and ability to handle several jobs simultaneously.

Preferred Qualifications:

Knowledge of computer operating systems and Microsoft Office 365, including Excel, Word, Powerpoint, Teams, and Outlook are strongly preferred. Experience working in a college or university environment is also desirable.

Application Process:

Interested candidates must apply online and attach a cover letter, resume, and three (3) references. Final date to receive applications:
Applicant review will begin immediately and continue until a candidate has been selected. Salary range for the position is $19.94 to $24.00 per hour (Market Range 08) - Salary commensurate with education.

Job Identification 9132
Job Category Administrative
Posting Date 07/21/2026, 04:55 PM
Job Schedule Full time
Locations 554 University Street, Martin, TN, 38238, US