Project Assistant

Project Assistant

Contra Costa Electric is recruiting for a Project Assistant reporting directly to the Project Assistant Team Lead for the Industrial division. Responsibilities include project cost accounting, personnel management, site administration and related activities.

Project Cost Accounting:

• Submit daily records of field personnel badge activities for the project site.
• Coordinate with foreman on site to ensure all project personnel are properly accounted for.
• Audit all hours across CCE systems and Client Systems to ensure customer and internal systems match.
• Properly allocate labor, equipment, meals, and material for all activities on site.
• Enter hours for indirect project support to ensure complete activities are documented for both field and office personnel.
• Perform weekly audits of customer data to ensure alignment with internal accounting and payroll records.
• Utilize internal accounting systems to create labor, equipment and material invoices for client submission.
• Manage new hires, labor rate changes and classification changes as they pertain to project billing.
• Ensure all company owned equipment is accounted for in Client and CCE billing systems.
• Ensure all material is properly billed in CCE billing system and clients Contractor Supplied Material system.
• Assist accounting department in identifying and processing payments from customer

Personnel Management:

• Submit badge requests for all new personnel.
• Manage employee records in customer database and internal personnel files.
• Ensure field personnel certifications are current and maintain up to date records.
• Maintain job site organization chart for all personnel.
• Produce manpower reports for the client as required.

Site Administration:

• Maintain stock of site office supplies.
• Maintain records of tools and material invoices received from the field.
• Compile packing slips for all deliveries and submit to accounting for reconciliation.
• Work closely with the site superintendent to assist with various project tracking activities as needed.
• Assist with creating and printing miscellaneous labels for field personnel

General:

• Quickly learn and apply Industrial practices and technical skills.
• Work independently with little or no supervision after having been shown how to accomplish assignments.
• Ask appropriate questions related to assignments and recommend improvements.
• Practice excellent organization and remain upbeat and pleasant even when facing the pressure of pending or multiple deadlines.
• Comply with all company operating policies, procedures, and safety requirements.
• Comply with EMCOR's Values, Business Code of Conduct, and Business Ethics.
• Able to work 40 hours per week in Martinez, CA.

Qualifications:

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION AND EXPERIENCE

• Minimum 1-3 years related experience providing support for construction projects preferred.
• High school diploma or GED required.
• Associate degree in related field may be substituted for experience.

COMPUTER SKILLS

• Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel)
• Candidates must have experience with refinery contractor labor tracking and billing systems, such as Track (or equivalent gate log monitoring systems), to ensure accurate workforce management, compliance, and invoicing.
• Knowledge of project cost accounting software a plus.

REQUIRED COMPETENCIES

• Strong teamwork mentality and ability to work in a collaborative environment across departments.
• Strong organizational, record keeping and follow-up skills.
• Self-motivated, with aptitude for attention to detail and ability to prioritize workflow.
• Ability to manage multiple tasks and meet deadlines on a daily basis.
• Customer focused mindset with ability to meet customers' expectations and requirements.
• Business communication savvy with excellent oral and written communication skills.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands of this position are those associated with working in a typical job site environment, primarily in a site office environment.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. This role requires communicating verbally and in writing one on one, in small groups, as well as…