Executive Secretary - Exempt

The Position

Management – Mgmt. Classes, Classified & Exempt

Contra Costa Health is the largest department of County government, employing more than 4,700 individuals. We strive to:

• Deliver high-quality services with respect and responsiveness to all.
• Provide an integrated system of health care services, community health improvement, and environmental protection.
• Anticipate community health needs and change to meet those needs.
• Work in partnership with our patients, cities, and diverse communities, as well as other health, education, and human service agencies.
• Encourage creative, ethical, and tenacious leadership to implement effective health policies and programs.

Bargaining Unit:
Management – Mgmt. Classes, Classified & Exempt

Contra Costa Health is seeking qualified individuals to fill two (2) vacancies in the Executive - Secretary classification for the Costa Regional Medical Center (CCRMC) and the Office of the Director.

At the Contra Costa Regional Medical Center (CCRMC), you will be part of a fast‑paced, mission‑driven hospital environment that provides high‑quality, patient‑centered care to our community. CCRMC is a full‑service public hospital offering a wide range of medical, surgical, and specialty services. As an Executive Secretary supporting this division, you will play a key role in ensuring smooth administrative operations, coordinating complex schedules, and supporting leadership in delivering essential healthcare services to residents across the county.

The Office of the Director serves as the central administrative and strategic hub for Contra Costa Health. This division oversees system‑wide initiatives, policy development, communications, and organizational priorities that advance health equity and improve outcomes for all communities. The Executive Secretary in this office will support high‑level leadership, manage sensitive and time‑critical information, and contribute to work that shapes the direction of one of the largest county health systems in California.

• A good communicator. You will be working with external and internal clients and must display excellent phone manners.
• Agile & Flexible. You will be working on multiple assignments and will need to shift priorities quickly as needed.
• Detail‑oriented. You will be responsible for ensuring the accuracy of written communication, numbers, or data entry.
• Enthusiastic & Personable. You will work with a team of professionals and need to interact professionally with others.
• Organized. You will need to balance multiple assignments, priorities, and deadlines in a fast‑paced environment.
• Responsive. When assigned to the Office of the Director, you will need to remain accessible and respond to calls, texts, and other communications from the Director outside of regular business hours, including evenings, weekends, and holidays, when operational needs require it.

• Providing high‑level administrative support and handling sensitive and confidential information.
• Preparing and distributing correspondence, reports, agendas, minutes, presentations, and other written materials.
• Managing calendars, meetings, travel arrangements, records, and other administrative processes to support department operations.
• Serving as a liaison with staff, leadership, external agencies, and members of the public while providing excellent customer service.
• Coordinating projects and priorities and providing lead direction to clerical staff, as assigned.

• Providing high‑level administrative support to the CEO and CMO in a fast‑paced healthcare environment.
• Managing complex executive calendars, schedules, travel arrangements, and meeting logistics.
• Coordinating executive, governance, and leadership meetings from planning through follow‑up.
• Preparing, maintaining, and distributing agendas, minutes, reports, presentations, and other executive materials.
• Supervising and coordinating the work of advanced‑level secretarial staff, ensuring consistent administrative support, communication, and…